Friends of Maclay Gardens, Inc.
3540 THOMASVILLE ROAD
TALLAHASSEE FL 32309-0000
Contact Information
Address 3540 THOMASVILLE ROAD
TALLAHASSEE , FL 32309
Telephone (850) 487-4115
Fax 850 487-8808
E-mail treasurer@friendsofmaclay.com
Web and Social Media
Donate Directly to this Organization http://friendsofmaclaygardens.com
Donate to this Orgs Endowment Fund at Community Foundation http://www.cfnf.org/index.cfm?p=ways-to-give
Maclay Gardens Reflecting Pool
At A Glance
Organization's type of tax exempt status Public Supported Charity
EIN Number 59-3165260
Year of Incorporation 1993
Financial Summary
 
 
Projected Revenue $40,000.00
Projected Expenses $33,000.00
Mission Statement
The Friends of Maclay Gardens enhances, preserves, and promotes the physical, cultural, recreational and horticultural features of Maclay Gardens State Park.
Needs Statement
 
1.  At present, the Park only has one location for entering and exiting the park.  Were this one location blocked due to a natural or manmade disaster, park staff, visitors and rescue personnel would be unable to enter or exit the Park. 
 
2.  The Friends have established a modest endowment fund at the Community Foundation of North Florida.  This endowment needs to be built in order to provide funds to better assist the Park in meeting their needs.
 
3.  Wayfinding signs need to be designed, produced and installed to preclude visitors from getting lost on the trails and to improve the enjoyment of the trails.
 
4.  The Agave Sculpture is in need of repair ...
Impact Statement
 
2013
 
1.  Allocated $4,500 for way-finding signs on the Lake Overstreet Trails and assisted with the installation of the signs.
2.  Planned and produced the following: Tour of Gardens, Arts in the Garden, Scarecrows in the Garden, and Moon over Maclay.
3.  Supported Gardens by covering rental costs of lift equipment for pruning tasks, purchasing new cushions for chairs at Gardener's Cottage, providing funding to refurbish the historic Century Plant fountain in the Walled Garden,providing equipment and amenities for the park on an on-going basis and providing funding for seasonal vegetation used in the gardens and entrances for the park.
4.Assisted park staff with Kid Fishing Day and Camellia Christmas.
5.  Continued to seek ways to increase membership and more effectively serve members, by way of a new membership brochure.
 
2014 
 
1. Plan and produce the 20th Annual Tour of Gardens; 6th Annual Scarecrows in the Gardens and the annual Moon Over Maclay Jazz Performance.
2. Co- sponsor the Red Hills Triathlon utilizing the parks 5-K run course.
3.  Assist the park with the Kid Fishing Day and Camellia Christmas.
4.  Continue to support the park financially by purchasing park requested  seasonal vegetation, needed repairs, and other amenities for the park.
5. Increase membership in the organization to garner support for the park and interest in maintaining the beauty and the physical activity opportunities that the park provides. 
 
Background Statement
 
The Friends of Maclay Gardens is currently celebrating their 20th year as a Citizen Support Organization (CSO) having been started in 1992 by establishment of a steering committee to develop bylaws and become approved as a  Florida State Park CSO, and incorporated with a signed Agreement in 1993.
Service Categories
Natural Resources Conservation & Protection
Parks and Playgrounds
Educational Services
Areas of Service
Areas Served
Areas
International
Alfred B. Maclay State Park is a historical, cultural and recreations resource and visited by citizens from all over the city, county, state, country and world.
Board Chair Statement
The Friends of Maclay Gardens, Inc., had a successful year in 2012.  The 18th Annual Tour of Gardens in May 2012, was our chief fundraiser, with a profit of over $10,000.  We held our fourth Jazz and Scarecrows in the Gardens event in October and this event also made a profit.  We received many compliments on both events.  Our second Art in the Park event was held in August 2012 and we were pleased with the number of exhibitors and visitors that attended.
We continue to make payments on the mortgage for the property we are purchasing located at the back of the park.  We funded several park projects from the Park Manager's list of priority needs for the Park.  These included materials for the Kid's Fishing Day event, funding for the annual Camellia Christmas event, and other on-going park needs.
In addition to providing financial support to the Park and its mission, the entire Board has been donating their time and expertise.  We are actively working to secure our income stream and strengthen our community ties in order to insure the long term success of the Friends of Maclay Gardens, Inc.
Description

The Tour of Gardens is an annual fundraising event that allows the public to tour some of Tallahassee’s finest private gardens. Attendees have an opportunity to learn about important relevant horticultural issues such as invasives, xeriscaping, and rainwater management.  The Tour brings visitors to the Park for whom it may be their first visit to Maclay. We aim to encourage an active life-style to our cross generational audience.

Budget $0.00
Category None of the above
Population Served Families, Adults, Females
Short Term Success A lovely day to spend with friends and family, support the park, and possibly inspire a renewed commitment to one's garden's potential.
Long term Success Attendees can be inspired to become more active with the Friends Organization and/or the Park.
Program Success Monitored By Number of event tickets sold and attendee feedback are important indicators of our success.  Sponsor support is also closely monitored.
Examples of Program Success An increase in the number of sponsors and the levels at which they give indicate a desire to support The Friends of Maclay Gardens.  An increase in tickets sold and attendance by more out-of-town visitors suggests the event is increasingly popular.
Description The Friends support the Park in many ways, including funding projects and in volunteer hours.  The volunteer hours include program support, special project promotion, and community outreach. Our financial support enables the Friends to rovide additional trail maintenance, hosting literacy events, andintroducing children to the sport of fishing on Kids Fishing Day, among others.  We promote the maintenance of the Park by purchasing such items as horticulture, shade cloth, garden carts and renting equipment to assist the Park with annual pruning. A major project was the purchase and installation of wayfinding signage for the Overstreet Trail within the Park.  Another Friends project was the refurbishment of the historic agave fountain located in the walled garden.
Budget $0.00
Category Recreation & Sports, General/Other Recreation & Sports, General/Other
Population Served Families, Families,
Program Success Monitored By

Monthly Board meeting and Park Manager reports keep us abreast of project timelines and results.
 

Examples of Program Success  The trail signage project has increased the safety and accessibility of the Park's trail system.
Description

The Red Hills Triathlon is a premier athletic event that takes place largely within the Park boundaries.  In early April the entrants begin with a swim in Lake Hall, followed by the bike segment which starts and finishes within the Park, and then finishing with a run past the Gardens and along some of the lovely Lake Overstreet dirt trails.  Many participants come from neighboring states and some from farther away. The Friends receive significant financial support from Red Hills and its supporters for this event which can be used for Friends projects to support the Park.  Approximately 400 athletes and their families spend the morning enjoying the Park and all it has to offer.  Many of these are first time visitors to the Park.
 

Budget $0.00
Category Recreation & Sports, General/Other Recreation & Sports, General/Other
Population Served Adults, Families,
Short Term Success This popular event is sold out every year.
Long term Success This event sells out every year.  As a result of this event, athletes and their families are exposed, maybe for the first time, to all that the Park has to offer.  They may return to train on the trails or in the Lake for this event, or may just return with their families to enjoy the Park.
Program Success Monitored By  The Friends count the number of athletes participating.  There is a cap on this event and that cap has been reached every year of this event.
Examples of Program Success Returning athletes and a sold out event attest to the success of this event.
Description These Fall events are two of our most popular events.  Scarecrows are made by members of the Community, including individuals, businesses, and organizations.  These scarecrows are displayed along the Garden brick walkway for approximately one month.  The viewing public is asked to judge the entries and the favorite scarecrow is awarded the Peoples Choice Award including a monetary gift.  Moon Over Maclay is a jazz concert that is held on the front porch and the front lawn of the historic Maclay House.  The event is scheduled to coincide with October's full moon.  Attendees are invited to bring their lawn chairs, blankets and food and drink to enjoy the music under the full moon.  The jazz performers are renown musicians who perform internationally.  Both of these events are fundraisers for the Friends.
Budget $4,000.00
Category Arts, Culture & Humanities, General/Other Arts, Culture & Humanities, General/Other
Population Served Adults, Children and Youth (0 - 19 years),
Short Term Success Park attendance rises during the period that the scarecrows are on display in the Gardens.  Anecdotally, people of all ages have been enthusiastic about visiting the Gardens to view the Scarecrows.  The Moon Over Maclay concert has also appealed to an audience of all ages and has generated interest in the Park. 
Long term Success  These events have been held annually for four years and have grown every year in number of attendees/participants.  Income to the Friends has increased proportionally.
Program Success Monitored By Success is easily measured by the number of entrants for the Scarecrow contest, the number of visitors coming to the Park to view the 
Scarecrows and the number of concert tickets sold. 
Examples of Program Success Visitors coming to the Park to view the Scarecrows and attend the concert have been enthusiastic about this cross-generational events.
Description The Friends of Maclay host a Summer Art Festival on an annual basis, inviting artists of all types to display and sell their art.  This event is held in August and is staged along the brick walkway in the Gardens.  August has historically been a low attendance month for the Gardens and this event encourages visitation for the Festival.  While the event is free to the public, artists pay a entry fee and donate a piece of their art for a silent auction, proceeds of which benefit the Friends.
Budget $500.00
Category Arts, Culture & Humanities, General/Other Arts, Culture & Humanities, General/Other
Population Served Adults, Families,
Short Term Success This event has resulted in increased Park attendance and feed-back from the artist has generally been positive. 
Long term Success This on-going event has grown both in attendance and participation by the artists.  Garden visitation during this event is tied directly to this event.  These visitors are encouraged to attend other Friends of Maclay events.
Program Success Monitored By  Program success is monitored by the number of artists, the number of attendees and the funds generated for the benefit of the Friends.
Examples of Program Success The Park measures an increase in visitors to the Gardens on the day of this event.  Positive feed-back is received from both the artists and the attendees.
Program Comments
CEO Statement/Executive Director/Board Comments While many thousands of visitors enjoy the Park every year, few are compelled to join the Friends of Maclay Gardens, Inc. Through memberships and programs, the Friends directly support and promote the Park and its missions.  Through membership drives and program presentation and promotion, the Friends have tried to increase membership and support to the Park.
Board Chair
Board Chair Mike Fagan
Company Affiliation Community Volunteer
Term Jan 2014 to Jan 2015
Board Members
NameAffiliation
PAT Brueckheimer COMMUNITY VOLUNTEER
Fred Calder Community Volunteer
MIKE FAGAN COMMUNITY VOLUNTEER
CHERYL GRATT COMMUNITY VOLUNTEER
SAM HAND JR.FLORIDA A&M UNIVERSITY
JENNIFER HUMAYUN COMMUNITY VOLUNTEER
Betsy Kellenberger Community Volunteer
Marilyn Larson Community Volunteer
Deborah Lawson Community Volunteer
MARY JAYNE LUNSFORD COMMUNITY VOLUNTEER
Laurie McCort Community Volunteer
Nancy Morgan Community Volunteer
Linda Recio Evergreen Solutions, LLC
Stan Rosenthal Leon County Extension Office
Jana Walling Community Volunteer
Stephanie Wilfong Community Volunteer
Craig Willis Community Volunteer
Board Demographics - Ethnicity
African American/Black 0
Asian American/Pacific Islander 0
Caucasian 17
Hispanic/Latino 0
Native American/American Indian 0
Other 0 0
Board Demographics - Gender
Male 5
Female 12
Unspecified 0
Governance
Board Term Lengths 2
Board Term Limits 1
Board Meeting Attendance % 64%
Written Board Selection Criteria? No
Written Conflict of Interest Policy? No
Percentage Making Monetary Contributions 100%
Percentage Making In-Kind Contributions 100%
Constituency Includes Client Representation Yes
Number of Full Board Meetings Annually 12
Standing Committees
Finance
Membership
Nominating
Executive Director/CEO
Executive Director No Paid Staff
Term Start 0
Email N/A
Staff
Full Time Staff 0
Part Time Staff 0
Volunteers 75
Contractors 0
Retention Rate 0%
Formal Evaluations
CEO Formal Evaluation N/A
CEO/Executive Formal Evaluation Frequency N/A
Senior Management Formal Evaluation N/A
Senior Management Formal Evaluation Frequency N/A
NonManagement Formal Evaluation N/A
Non Management Formal Evaluation Frequency N/A
Plans & Policies
Organization has a Fundraising Plan? No
Organization has a Strategic Plan? No
Management Succession Plan? No
Organization Policy and Procedures No
Nondiscrimination Policy No
Whistleblower Policy No
Document Destruction Policy No
Directors and Officers Insurance Policy No
Fiscal Year
Fiscal Year Start Jan 01 2014
Fiscal Year End Dec 31 2014
Projected Revenue $40,000.00
Projected Expenses $33,000.00
Endowment Value $5,447.00
Spending Policy Percentage
Percentage (if selected) 4%
Form 990s
Audit or In-House Financial Documents
IRS Letter of Dtermination
Detailed Financials
 
 
Expense Allocation
Fiscal Year201320122011
Program Expense$46,386$44,328$46,026
Administration Expense$0$0$0
Fundraising Expense$0$0$0
Payments to Affiliates$0$0$0
Total Revenue/Total Expenses1.381.191.26
Program Expense/Total Expenses100%100%100%
Fundraising Expense/Contributed Revenue0%0%0%
Assets and Liabilities
Fiscal Year201320122011
Total Assets$217,081$205,547$202,774
Current Assets$126,164$114,630$111,858
Long-Term Liabilities$33,242$39,134$44,625
Current Liabilities$0$0$0
Total Net Assets$183,838$166,412$158,150
Short Term Solvency
Fiscal Year201320122011
Current Ratio: Current Assets/Current Liabilities------
Long Term Solvency
Fiscal Year201320122011
Long-Term Liabilities/Total Assets15%19%22%
Capital Campaign
Currently in a Capital Campaign? No
Capital Campaign Anticipated in Next 5 Years? No
Organization Comments
FOMG has two major fund raisers each year:  Tour of Gardens and Moon Over Maclay/Scarecrow Exhibit.  Net funds from these events, help Alfred B. Maclay Gardens State Park with items that are not available from State funds such as lighting for the Historical Maclay house walkway, hiking trails maintenance and upgrading, the purchase of equipment for garden maintenance.
Foundation Comments
  • Financial figures were taken from the in-house financial statements
  • COntributions from foundations and corporations were included with total for individuals as they are not separated out
  • Top 3 funding sources are not reflected above as they are not indicated in the financial statements
  • Has an endowment at the Community Foundation
Additional Documents
State Charitable Solicitations Permit
Additional Comments
Annual Reports filed with the State are included.  These reports are significant because they list the accomplishments of the Friends of Maclay.
Nonprofit Friends of Maclay Gardens, Inc.
Address 3540 THOMASVILLE ROAD
TALLAHASSEE , FL 323090000
Primary Phone 850 487-4115
Donate with a credit card http://friendsofmaclaygardens.com
Donate to Endowment Fund at Community Foundation http://www.cfnf.org/index.cfm?p=ways-to-give
CEO/Executive Director No Paid Staff
Board Chair Mike Fagan
Board Chair Company Affiliation Community Volunteer
Year of Incorporation 1993