Alfred B. Maclay Jr. Day School
3737 N Meridian Rd
Tallahassee FL 32312
Contact Information
Address 3737 N Meridian Rd
Tallahassee, FL 32312
Telephone (850) 893-2138
Fax 850 893-7434
Web and Social Media
Donate Directly to this Organization
At A Glance
Organization DBA
Maclay School
Organization's type of tax exempt status Exempt-Other
EIN Number 59-1217750
Year of Incorporation 1967
Financial Summary
Projected Revenue $10,000,000.00
Projected Expenses $10,000,000.00
Mission Statement

Maclay School is an independent, non-sectarian college preparatory school dedicated to providing a liberal arts education, enabling each student to develop inherent ability to the fullest extent with a balance of discipline and freedom.

Maclay School supports its students in fulfilling their potential academically, emotionally, physically, and artistically.

Needs Statement

  • Secure commitments of the final $1.5 million for the Tomorrow Begins Today Capital Campaign

  • additional professional development grants  $30,000
  • playground improvement  $30,000
  • complete paving of perimeter road  $150,000
  • upgrades to upper school science building  $150,000
  • campus upgrades and beautification  $50,000
Impact Statement

Accomplishments from last year

  • Successfully transitioned to a new head of school, our first in 38 years.

  • Launched Vision 2k15, a comprehensive plan focusing on specific philosophies, programs, and practices to ensure Maclay continually seeks excellence and delivers a meaningful experience for our students and families

  • Continued our $4 million Capital Campaign Capital Campaign to fund a completely renovated 45 year old Lower School Building, build an 8,000 square-foot athletic field house and upgrade the lighting, staging, and production facilities for the Fine Arts Department.  In the first year of the three year campaign we have commitments of just over $2.5 million.

  • Launched our 1:1 initiative in all 4th and 5th grade classrooms.

  • Raised over $250,000 during our annual giving campaign for The Maclay Fund.

  • Continued our successful in-service training for faculty.  There is much time and training that go into transforming traditional teachers and teaching styles to the digital world, while maintaining the successful curriculum that has placed Maclay students in the top universities across the nation for the last 40 years.


  • Launch a Girls Leadership and Success Series to help our students chart their paths to successful and fulfilling lives of leadership and impact.

  • Implement a dynamic character development program in grades 6th- 12th.

  • The Maclay College Counseling program will expand to include six trained Upper School faculty members who will have frequent interaction with their college advisees to ensure the best guidance and partnership through the selection process. 

Background Statement

Maclay School is located on a scenic one hundred acres in Northern Tallahassee. Established in 1968, Maclay School offers a college preparatory curriculum for young people from Pre-Kindergarten (ages 3 & 4) through 12th grade. Our philosophy is to support our students in fulfilling their potential academically, emotionally, physically and artistically while building a meaningful spirit among students, parents, faculty and our surrounding community.

Service Categories
Elementary & Secondary Schools
Areas of Service
Areas Served
   Maclay summer programs are open to everyone in the community. There are over 40 camps to choose from for kids ages 3-17. Three types of camps are available during the summer at Maclay including athletic, activity and academic. The camps serve hundreds of youth each summer and are a long standing tradition in Leon County.
   Athletic camps include baseball, basketball, lacrosse, cheerleading, crew, dance, football, swimming, soccer, softball, tennis and volleyball.
   Activity camps are chess, guitar, kindergarten, Pre K, day camp, video creation and violin.
   Academic camps offered at Maclay include robotics, algebra, chemical magic, crime scene investigating, driver's ed, electronic lab, geometry, Harry Potter science, leadership, computer, math, reading, study skills, grammar, pre-algebra and SAT preparation. Many of these classes are available for summer school credit.
Budget $160,000.00
Category Education, General/Other Education, General/Other
Population Served K-12 (5-19 years), ,
Program Success Monitored By
Counselors are interviewed at the end of the sessions to see what works and what doesn't. Suggestions for improvement and new ideas are always welcome.
Examples of Program Success
The success of summer programs at Maclay is easily measured by the sheer number of students who return year after year. The campus is a safe and nurturing environment, but also fun and exciting during summer breaks. The day camp is our most beloved camp, and many children come year after year until they are too old to participate. There are also always new camps to try and classes to take.  
Maclay's after school program provides vibrant and nurturing supervised care for our younger students in Pre-K through 5th grade. KIDS Club activities foster individuality and a sense of social connectedness. Students catch up on their homework, unwind, and then it's off to play with friends. KIDS Club is available every school day until 6pm, teacher planning days and early release days.
Enrichment classes occur in three eight-week sessions throughout the school year. Classes are designed for students to have fun, create, explore and learn. Current examples of classes offered are Mad Science, Hip-Hip dance, Tae-Kwon-Do, Kids in the Kitchen and Technology Fun.
Budget $88,000.00
Category Education, General/Other Afterschool Enrichment
Population Served Children Only (5 - 14 years), ,
Long term Success
Offering after school care allows our younger students to have vibrant, supervised care while their parents work. Students are able to get their homework and studying done so that their time at home with parents is quality time. Enrichment classes offer students who might not be able to leave campus for classes the opportunity to learn something new, while staying in a centralized location.
Program Success Monitored By
Maclay's headmaster reviews enrollment and parent comments, and evaluates after school staff yearly.
The curriculum and the daily advancement of technology necessary to support that curriculum must continue to adapt and embrace the needs of 21st century standards. Maclay puts a strong emphasis on technology and the best and most current way for students to learn. Almost 1000 students, along with their parents, rely on Maclay's excellent faculty to prepare them for a constantly changing and increasingly technological world.
Budget $160,000.00
Category Education, General/Other Education, General/Other
Population Served K-12 (5-19 years), ,
Program Success Monitored By
Maclay's Board of Directors has an education and technology committee, that constantly evaluates both the success and the needs of our technology staff and curriculum.
Examples of Program Success
  • Smart Boards in classrooms grades K thru 12. Lower School classrooms also have document cameras and overhead LCD projectors. Middle and upper school classes have smart boards, LCD projectors, and document cameras.
  • I-pads in Lower School classrooms and 2 carts for use in Lower, Middle or Upper School.
  • Three 24-laptop mobile computer labs. These mobile computer labs are used in all divisions, and have high speed laser printers.
  • Employed a full time 21st Century Learning Specialist to assist teachers in further integrating technology into the curriculum.
  • 50 student computers in the library, 4 student computer labs and mobile laptop labs.
  • Student computers in every classroom, Prek - 12.
  • A laptop computer for each faculty member.
  • Continuous monitoring and upgrading of the campus network infrastructure to ensure we have the capacity to meet the needs of an evermore digital campus.


Description Maclay is a college preparatory school. Our Upper School is committed to the unique combination of academic preparation, school and community involvement, and physical and social growth that equips students for the demands of college life. Our challenging curriculum meets or exceeds the recommended course of studies for the most selective colleges and universities.
Category Education, General/Other Education, General/Other
Population Served Adolescents Only (13-19 years), ,
Program Success Monitored By
Graduation rate of 100%, with average senior class receiving over $3 million in scholarship offers. In the past five years Maclay has seen 17 National Merit Scholar finalists and 18 commended scholars.  
Examples of Program Success
  • Maclay offers 19 advanced placement courses and has a 76% pass rate, compared to the 50% Florida average and 52% in Leon County.
  • The average class size is 18 students including the AP track, giving students the individual attention needed for success.
  • 73% of the upper school faculty have advanced degrees, including five doctorates.
  • Maclay has been named FACA Athletic Program of the Year 10 times, the FHSAA Outstanding IA athletic program eight times and has 33 state titles, while offering 23 varsity sports. The program has also won the Rozelle sportsmanship award four times since 1999.
  • Spanish, French, and Latin are offered from Level 1 through AP courses as well as clubs, competition, honor society, and trips abroad.
  • Maclay students logged more than 15,000 hours of community service last year. Programs on campus include recycling, Green club, Outdoors club, and Service club. Students also participate in many collections  and fundraisers all year to help our community.
  • Maclay's student population is 21% minorities, including international students representing 20 different countries.
Program Comments
CEO Statement/Executive Director/Board Comments
Board Chair
Board Chair Mr. Rip Kirby
Company Affiliation Rehab Technologies, LLC
Term Aug 2014 to July 2017
Board Co-Chair
Board CoChair Mrs. Karen Unger
Company Affiliation Community Volunteer
Term Aug 2014 to July 2017
Board Members
Tom Barron Capital City Bank Group
Mrs. Monesia Brown Metz, Husband and Daughton PA
Mr. Lamont Cook Cook Brothers, INC
Mrs. Kathy Dahl Community Volunteer
Mrs. Nancy Deal IBM Sales and Distribution
Mr. Tom Deison Regional Investment Fund, President
Mr. Chris Diamantis Integrated Financial Settlements, INC
Mr. John Foote Fonvielle, Lewis, Foote and Messer
Meredith Hunter Community Volunteer
Dr. Hank Hutchinson Orthopedic Trauma Surgeon
Mr. Rob Langford Southern Forestry Realty
Emory Mayfield Hancock Bank
Mrs. Jill Meenan Community Volunteer
Mrs. Katrina Rolle Katrina D. Rolle Law Firm
Hugh Vanlandingham Tallahassee Primary Care Associates
Board Demographics - Ethnicity
African American/Black 2
Asian American/Pacific Islander 0
Caucasian 15
Hispanic/Latino 0
Native American/American Indian 0
Board Demographics - Gender
Male 10
Female 7
Board Term Lengths 3
Board Term Limits 2
Board Meeting Attendance % 82%
Written Board Selection Criteria? No
Written Conflict of Interest Policy? Yes
Percentage Making Monetary Contributions 100%
Percentage Making In-Kind Contributions 100%
Constituency Includes Client Representation Yes
Number of Full Board Meetings Annually 9
Standing Committees
Communications / Promotion / Publicity / Public Relations
Development / Fund Development / Fund Raising / Grant Writing / Major Gifts
Campus Planning and Development
Executive Director/CEO
Executive Director Mr. James Milford
Term Start July 2014
Experience  Prior to joining Maclay School, he had a long tenure at Darlington School, a day and boarding school in Rome, Georgia. He joined Darlington as a Head of House and Admission officer. During his time at Darlington, he led the residential program, was director of student life in the Upper School, a teacher in the Upper School, and served as Associate Headmaster overseeing admissions, financial aid, and communications.
Senior Staff
Title Assitstant Headmaster, Lower School
Title Assitstant Headmaster, Middle School
Title Assitstant Headmaster, Upper School
Title Director of Admissions
Title Director of College Counseling
Title Director of Advancement
Title Athletic Director
Title Business Manager
Full Time Staff 120
Part Time Staff 12
Volunteers 100
Contractors 0
Retention Rate 93%
Formal Evaluations
CEO Formal Evaluation Yes
CEO/Executive Formal Evaluation Frequency Annually
Senior Management Formal Evaluation No
Senior Management Formal Evaluation Frequency N/A
NonManagement Formal Evaluation Yes
Non Management Formal Evaluation Frequency Annually
Plans & Policies
Organization has a Fundraising Plan? Under Development
Organization has a Strategic Plan? Yes
Years Strategic Plan Considers 5
Date Strategic Plan Adopted May 2011
Management Succession Plan? Under Development
Organization Policy and Procedures Yes
Nondiscrimination Policy No
Whistleblower Policy Yes
Document Destruction Policy No
Directors and Officers Insurance Policy Yes
External Assessment and Accreditations
Florida Council of Independent Schools2012
Florida Kindergarten Council2012
National Association of Independent Schools2012
Fiscal Year
Fiscal Year Start Aug 01 2014
Fiscal Year End July 31 2015
Projected Revenue $10,000,000.00
Projected Expenses $10,000,000.00
Endowment Value $3,500,000.00
Spending Policy Percentage
Percentage (if selected) 4%
Form 990s
IRS 9902014
IRS 9902013
IRS 9902012
Audit or In-House Financial Documents
IRS Letter of Dtermination
Detailed Financials
Revenue SourcesHelpThe financial analysis involves a comparison of the IRS Form 990 and the audit report (when available) and revenue sources may not sum to total based on reconciliation differences. Revenue from foundations and corporations may include individual contributions when not itemized separately.
Fiscal Year201420132012
Foundation and
Corporation Contributions
Government Contributions$0$0$0
Individual Contributions$968,507$378,482$493,533
Investment Income, Net of Losses$15,112$300,329$107,536
Membership Dues------
Special Events$113,029$75,237$103,673
Revenue In-Kind$145,296----
Expense Allocation
Fiscal Year201420132012
Program Expense$9,377,127$8,999,439$8,396,796
Administration Expense$1,174,950$1,058,180$1,072,796
Fundraising Expense$223,023$206,163$172,877
Payments to Affiliates------
Total Revenue/Total Expenses1.001.121.00
Program Expense/Total Expenses87%88%87%
Fundraising Expense/Contributed Revenue21%45%29%
Assets and Liabilities
Fiscal Year201420132012
Total Assets$18,174,103$20,950,800$18,175,337
Current Assets$3,988,859$3,993,741$3,812,531
Long-Term Liabilities$2,403,917$0$0
Current Liabilities$2,725,462$4,679,068$3,876,616
Total Net Assets$13,044,724$16,262,155$14,298,721
Short Term Solvency
Fiscal Year201420132012
Current Ratio: Current Assets/Current Liabilities1.460.850.98
Long Term Solvency
Fiscal Year201420132012
Long-Term Liabilities/Total Assets13%0%0%
Capital Campaign
Currently in a Capital Campaign? Yes
Campaign Purpose In the Spring of 2011, the school’s Board of Trustees approved a far-reaching strategic plan that outlined multiple capital needs that the school faces in upcoming years. The areas of need identified included: • a new pre-kindergarten facility (completed in Fall 2011) • lower school/administration building (completed Summer 2013) • science center • fine arts center • paving of the campus perimeter road • athletic field house (completed Spring 2014) • third set of tennis courts • open-air pavilion • the location of necessary infrastructure including roads, sidewalks, and drainage facilities The Board has identified the most pressing needs, and agrees that the successful completion of these projects will affect the future of the school, with long-term repercussions on enrollment, retention, and the school’s ability to educate students in the competitive, rapidly changing realm of current education. In summer 2012 we launched Phase I of a Capital Campaign that will cast the vision for the next 20 years of Maclay School. Phase I includes a total renovation of the Lower School/Administration building, a new Athletic Field House and Fine Arts improvements.
Goal $4,000,000.00
Dates Sept 2012 to Sept 2015
Amount Raised To Date 2510000 as of Feb 2014
Capital Campaign Anticipated in Next 5 Years? Yes
Foundation Comments
  • Financial figures were taken from the audits and 990s.
  • Contributions from foundations and corporations are included with total for individuals, as they are not separated in the audit.
  • Top 3 funding sources are not reflected above as they are not indicated in the audit.


Additional Documents
State Charitable Solicitations Permit
Nonprofit Alfred B. Maclay Jr. Day School
Address 3737 N Meridian Rd
Tallahassee, FL 32312
Primary Phone 850 893-2138
Donate with a credit card
Contact Email
CEO/Executive Director Mr. James Milford
Board Chair Mr. Rip Kirby
Board Chair Company Affiliation Rehab Technologies, LLC
Year of Incorporation 1967