Big Bend Cares, Inc.
2201 S Monroe Street
Tallahassee FL 32301
Contact Information
Address 2201 S Monroe Street
Tallahassee, FL 32301
Telephone (850) 656-2437
Fax 850 942-6402
E-mail general@bigbendcares.org
Web and Social Media
Donate to this Orgs Endowment Fund at Community Foundation http://www.cfnf.org/index.cfm?p=ways-to-give
At A Glance
Former Names
Tallahassee AIDS Support Services, Inc.
Big Bend Comprehensive AIDS Resources, Education and Support, Inc.
Organization's type of tax exempt status Public Supported Charity
EIN Number 59-2816580
Year of Incorporation 1985
Financial Summary
 
 
Projected Revenue $1,942,717.00
Projected Expenses $1,942,686.00
Mission Statement
Big Bend Cares, Inc. is a non-profit organization that provides emotional and financial support to persons living with HIV/AIDS and their families in Florida's Big Bend Region, including Gadsden, Franklin, Jefferson, Leon, Liberty, Madison, Taylor and Wakulla Counties. Big Bend Cares also provides HIV prevention education in these communities.
Needs Statement

Fund Diversification–The agency is still heavily reliant on State and Federal contracts and needs to bring in additional revenues from private donors and foundations. Client needs and numbers continue to increase with no corresponding increase in revenue, and in some cases decreases. Funds of $200,000 would cover the agency’s needs for the next 3 years.

Volunteers–As funding remains level, the use of trained volunteers takes on a larger and larger role in the agency. These needs range from front desk and clerical personnel to direct client care and HIV testing.  

Board Recruitment–Need to establish some Board members who are waiting to join the agency. Right now we have an extremely active and engaged BOD with a few vacancies left open intentionally for diversity recruitment. We would like to establish a pool of Board members that are waiting for an opening so that diversity needs can be easily met.

Board fundraising–We would ideally have trainings and develop individual Board member’s abilities to raise funds for the agency.

Staff trainings and development–With state contracts there is little funding allowed for staff training and development other than state assigned webinars. An annual staff retreat of teambuilding exercise would be a welcome addition. Cost: $2,500

 

Impact Statement
In the 2011-2012 Fiscal Year, Big Bend Cares accomplished the following goals:
  • Raised over $100,000 via events and general donations.
  • Met or exceeded every contract deliverable.
  • Independent Fiscal Audit was finding and recommendation free.
  • Provided transportation for 587 medical appointments,
  • Conducted 1,250 free walk-in tests.

In the 2012 – 2013 fiscal year Big Bend Cares hopes to achieve the following goals:

  • As all DOH contracts are going out for bid, be successful in remaining the current provider of Ryan White Services.
  • Continue to meet every contract deliverable and obtain 100% achieved on all program monitoring.
  • Continue to have an independent Fiscal Audit that is finding and recommendation free.
  • Increase Board Diversity, especially in outlying counties.
Background Statement
Big Bend Cares is a federally recognized, not-for-profit, charitable organization as described in Federal Statutes s.501(c)(3). The organization was founded in 1985 as Tallahassee AIDS Support Services (TASS). In addition to increasing demand for services in Leon County, surrounding counties began to rely on the services of TASS. Consequently, TASS changed its name to Big Bend CARES (CARES is an acronym for Comprehensive AIDS Resources, Education and Support) in 1991. In 1998 the name was modified to Big Bend Cares in an attempt to reflect the organization's expanding mission of service to persons with AIDS-related illnesses.
Service Categories
Human Services
Areas of Service
Areas Served
Areas
In a specific U.S. city, cities, state(s) and/or region.
Franklin
Gadsden
Jefferson
Leon
Liberty
Madison
Taylor
Wakulla
Big Bend region of Florida - Leon, Gadsden, Wakulla, Jefferson, Madison, Taylor, Franklin and Liberty counties
Description

Big Bend Cares provides comprehensive support to people infected with or affected by HIV/AIDS. Types of client services provided by Big Bend Cares include:

  • Medical Case Management, including home visits and outreach.
  • Intake and outreach services to assist clients in enrolling and obtaining all paperwork needed for eligibility.
  • Free medical, dental, mental health services and substance abuse counseling.
  • Rental, mortgage, utility and emergency housing assistance to stabilize housing.
  • Payment of health insurance premiums to allow clients to remain out of the Medicaid system.

-Healthy Relationships

-Monthly supplemental food bags

-Linkages to other service needs.

-HIV+ Support Group

-Transportation Services

-Holiday Angels, which supplies holiday gifts for every child under the age of 16 enrolled in service done completely by volunteers and Board Members.

-Client Holiday Party

Budget $1,688,209.00
Category Health Care, General/Other Medical Case Management
Population Served People/Families of People with HIV/AIDS, General/Unspecified,
Long term Success Help HIV+ people to have a better quality of life.
Program Success Monitored By
  • Annual client satisfaction /needs assesments.
  • BBC is monitored by the state 12 times a year.
  • Performance plan with specific objectives monitored by the board of directors.
Examples of Program Success
  • Administered free HIV tests to 1,476 individuals.
  • Returned 88.2% of 1,476 HIV- test results to individuals tested, or 1,302.
  • 0% of the clients educated by the agency returned to the agency HIV+ and enter into care
  • Distributed over 20,000 safer sex packages and condoms
Description Educate people about HIV/AIDS.
Budget $219,159.00
Category Health Care, General/Other Early Intervention & Prevention
Population Served At-Risk Populations, Homeless,
Long term Success Helps to prevent the spread of HIV/AIDS
Program Success Monitored By
  • Annual client satisfaction /needs assesments.
  • BBC is monitored by the state 12 times a year.
  • Performance plan with specific objectives monitored by the board of directors.
Examples of Program Success
  • Annual client satisfaction /needs assessments.
Program Comments
CEO Statement/Executive Director/Board Comments
Board Chair
Board Chair Louis Dilbert
Company Affiliation Tallahassee Community College
Term Oct 2012 to Sept 2014
Board Members
NameAffiliation
Jonathan Appelbaum Physicia/ HIV Specialist
Jamie Bassett Florida Blue
Carla Cummings Capital City Bank Branch Manager
Louis Dilbert Tallahassee Community College
Lisa Hofstad Department of Corrections
Clarence Jackson Mayor of Gretna
Laura Johnson Florida Blue Insurance Representative
Stanley Kahn Capital City Bank Market Leader
Angela Kullmann Community Representative
Matt Leibenhaut Lawyor
Lourena Maxwell Tallahassee Community College
Kori Pruett Florida State University
Kenneth Reshard Reshard Design
Leonard Schulte Foley & Lardner
Kyle Sellers Keller Williams
Steven Stephens-Esposito Client Representative
Dan Taylor Dan Taylor Consulting
Andrea Zang Lincoln High School
Board Demographics - Ethnicity
African American/Black 4
Asian American/Pacific Islander 0
Caucasian 14
Hispanic/Latino 0
Native American/American Indian 0
Other 0 Other
Board Demographics - Gender
Male 10
Female 8
Unspecified 0
Governance
Board Term Lengths 2
Board Term Limits 5
Board Meeting Attendance % 89%
Written Board Selection Criteria? No
Written Conflict of Interest Policy? No
Percentage Making Monetary Contributions 100%
Percentage Making In-Kind Contributions 50%
Constituency Includes Client Representation Yes
Number of Full Board Meetings Annually 10
Additional Board Members
NameAffiliation
Joe Baker Jr.
Marie Walker
Executive Director/CEO
Executive Director Mr. Robert Renzi
Term Start May 2005
Email rrenzi@bigbendcares.org
Senior Staff
Title Director of Financial and Administrative Services
Experience/Biography
Title Director of Client Services
Experience/Biography
Title Director of Prevention and Outreach Services
Experience/Biography
Title Director of Development and Support Services
Experience/Biography
Title Patient Care Planner
Experience/Biography
Staff
Full Time Staff 18
Part Time Staff 7
Volunteers 125
Contractors 0
Retention Rate 95%
Formal Evaluations
CEO Formal Evaluation Yes
CEO/Executive Formal Evaluation Frequency Annually
Senior Management Formal Evaluation Yes
Senior Management Formal Evaluation Frequency Annually
NonManagement Formal Evaluation Yes
Non Management Formal Evaluation Frequency Annually
Plans & Policies
Organization has a Fundraising Plan? No
Organization has a Strategic Plan? No
Management Succession Plan? No
Organization Policy and Procedures Yes
Nondiscrimination Policy No
Whistleblower Policy No
Document Destruction Policy No
Directors and Officers Insurance Policy No
Fiscal Year
Fiscal Year Start Oct 01 2013
Fiscal Year End Sept 30 2014
Projected Revenue $1,942,717.00
Projected Expenses $1,942,686.00
Endowment Value $39,532.00
Spending Policy Percentage
Percentage (if selected) 4%
Form 990s
Audit or In-House Financial Documents
Aduit2012
Audit2011
Audit2010
IRS Letter of Dtermination
Detailed Financials
 
 
Revenue SourcesHelpThe financial analysis involves a comparison of the IRS Form 990 and the audit report (when available) and revenue sources may not sum to total based on reconciliation differences. Revenue from foundations and corporations may include individual contributions when not itemized separately.
Fiscal Year201220112010
Foundation and
Corporation Contributions
$0$0$0
Government Contributions$1,685,117$1,775,835$1,742,245
Federal$0$0$0
State$0$0$0
Local$0$0$55,641
Unspecified$1,685,117$1,775,835$1,686,604
Individual Contributions$133,734$159,436$205,778
$0$0$71,108
$0$0$0
Investment Income, Net of Losses$6,610$6,298$0
Membership Dues$0$0$0
Special Events$0$0$0
Revenue In-Kind$105,174$148,416$17,925
Other$0$0$28,422
Expense Allocation
Fiscal Year201220112010
Program Expense$1,614,769$1,765,772$1,795,006
Administration Expense$146,342$149,247$130,037
Fundraising Expense$128,285$136,619$126,460
Payments to Affiliates$0$0$0
Total Revenue/Total Expenses1.021.021.01
Program Expense/Total Expenses85%86%87%
Fundraising Expense/Contributed Revenue7%7%6%
Assets and Liabilities
Fiscal Year201220112010
Total Assets$1,235,865$1,550,585$1,578,359
Current Assets$545,708$843,096$811,455
Long-Term Liabilities$0$285,449$321,486
Current Liabilities$78,473$148,983$179,067
Total Net Assets$1,157,392$1,116,153$1,077,806
Short Term Solvency
Fiscal Year201220112010
Current Ratio: Current Assets/Current Liabilities6.955.664.53
Long Term Solvency
Fiscal Year201220112010
Long-Term Liabilities/Total Assets0%18%20%
Capital Campaign
Currently in a Capital Campaign? No
Capital Campaign Anticipated in Next 5 Years? No
Foundation Comments
  • Financial figures were taken from the audits.
  • Contributions from foundations and corporations are included with total for individuals, as they are not separated in the audit or 990.
  • Top 3 funding sources are not reflected above as they are not indicated in the audit or 990.
  • Has an Endowment at the Community Foundation.
Additional Documents
State Charitable Solicitations Permit
View
Nonprofit Big Bend Cares, Inc.
Address 2201 S Monroe Street
Tallahassee, FL 32301
Primary Phone 850 656-2437
Donate to Endowment Fund at Community Foundation http://www.cfnf.org/index.cfm?p=ways-to-give
Contact Email general@bigbendcares.org
CEO/Executive Director Mr. Robert Renzi
Board Chair Louis Dilbert
Board Chair Company Affiliation Tallahassee Community College
Year of Incorporation 1985
Former Names
Tallahassee AIDS Support Services, Inc.
Big Bend Comprehensive AIDS Resources, Education and Support, Inc.