Capital Region Young Men's Christian Association, Inc.
2001 Apalachee Pkwy
Tallahassee FL 32301
Contact Information
Address 2001 Apalachee Pkwy
Tallahassee, FL 32301
Telephone (850) 877-6151
Fax 850 942-2001
E-mail http://capitalregionymca.org/contact/
Web and Social Media
Donate Directly to this Organization http://capitalregionymca.org/giving/
At A Glance
Organization DBA
Tallahassee YMCA
Former Names
Tallahassee YMCA
Organization's type of tax exempt status Exempt-Other
EIN Number 59-0808247
Year of Incorporation 1957
Financial Summary
 
 
Projected Revenue $2,031,582.00
Projected Expenses $2,005,750.00
Mission Statement
To put Christian principles into practice through programs that build healthy spirit, mind and body for all.
Needs Statement
Capital Region YMCA needs assessment fall within two (2) general areas: 
     1.  Capital Improvement funding:  [a]  Facility maintenance of existing structures (owned and leased) which range from flooring replacement, HVAC upgrades, cosmetic interior painting and miscellaneous upgrades.  Estimated value of $ 75,000 in year one, and continuation annually of $ 40,000;  and  [b] Capital Improvement to acquire land and building costs to erect facility in Northeast sector of Tallahassee along the Thomasville Road corridor.  Estimated value (over a three year period) could result in an estimated costs of $ 6.5 million [NOTE: Initial research findings reflect possible matching-grant funding and other base financial assistance once a Capital Improvement new facility is initiated]. 
     2.  Public Awareness campaign and funding.  Public education and awareness of the YMCA charitable services and programs need publicity and exposure.  As the 'best kept secret in Tallahassee' for many years, public relation firms strongly recommend a formal ongoing commitment to advance the YMCA's message and mission.  Forecasted value to initiate ongoing campaign are not a part of the routine budget of the YMCA.  Thus, given recent estimates for marketing and communications have been reported to be approximately $80,000 per year.
  
Impact Statement
The Capital Region YMCA is a 501 (c) (3) charitable community service organization that includes men, women and children of all ages, abilities, incomes, races and religions.  The YMCA's areas of focus are:  for youth development; for healthy living; and for social responsibility.  The Capital Region YMCA has been a part of the Big Bend Community for over 60 years.
 
Over the past year we have made major strides that will set the organization in a position for a bright future.  Three of those top accomplishments include:
  • Establishment of the Y corporate board - Board Development Committee, with defined conditions to gain appointment to the board as well as board orientation and future strategy development;
  • Implemented new accounting software systems and outsources financial preparation/review to CPA firm;  and
  • Conducted both strategic planning and corporate board retreat sessions to identify goals and future direction the governance board desires.
 Long-range planning requires continued assessment of:  'where you have come from'; 'where are you now'; and 'where do you want to go'.  This simple assessment process converts to an action plan which has and shall guide the organization to a positive result.  Additionally, the development of the "Y Without Walls" concept enables the Y to collaborate with others (corporate, church, government, etc.) with programming and services delivered through a partnership approach---with or without the Y having ownership of land or buildings. 
 
Lastly, Capital Region YMCA operates two (2) area branch facilities which were determined a number of years ago, based upon family unit populations.  Today and the near future, the population of Tallahassee has extended Northeast on the Thomasville Road corridor; however, the YMCA has no presence or building facilities to serve the Northeast sector of the community. 
  
   
Background Statement
Since being chartered in 1952, Capital Region YMCA has worked to provide programs and services throughout the Big Bend area.  Program design begins with community needs and services which are not a duplication of other organizations.  The YMCA serves a diverse population so that when entering the YMCA you see first hand a true reflection of the range in age, ethnic, gender and activities that represent our collective Big Bend community.
 
Capital Region YMCA operates two (2) branch facilities located at:
  1. Parkway Family YMCA - 2001 Apalachee Parkway
  2. Northwest YMCA - 3840 North Monroe Street - Suite# 400.
Service Categories
Youth Development Programs
Neighborhood Centers
Community Improvement, Capacity Building N.E.C.
Areas of Service
Areas Served
Areas
Gadsden
Jefferson
Leon
Taylor
Wakulla
The Capital Region YMCA serves Gadsden, Jefferson, Leon, Taylor, and Wakulla counties based on the zip codes listed in our membership and programming software of participants.  
CEO Statement/Executive Director Statement
In the beginning, the local YMCA was chartered in August 15, 1952, spearheaded by a group of dedicated citizens who believed in the values promoted by the YMCA and wanted to make a positive difference in this community.  Our Charter Board reads like a "Who's Who" of 1950s Tallahassee.
 
In the early years the YMCA (then known as Tallahassee YMCA) was engaged in the typical 'gym and swim' activities as was common across the U.S.  In the early 1960s exercise and fitness equipment was not commonly available in the community and the Parkway Family YMCA became the hub of activities and programming.  With basketball courts, racquetball courts, a swimming pool, and extensive fitness and exercise rooms, the YMCA was the front runner in health and fitness for kids, adults, seniors and the community.
 
In 2010, the Capital Region YMCA (note name change) organization underwent a brand (logo) change and identity shift to a cause-driven movement while still maintaining the overall mission of the organization.  The mission to put Christian principles into practice through programs that build a healthy spirit, mind, and body for all transitioned to three (3) primary elements:  for youth development, for healthy living, and for social responsibility.  This realignment results in a cultural change as to both what the YMCA offers and how the YMCA is recognized.
 
Our challenge going forward is to better educate and inform the community of the charitable programs and services which the YMCA has achieved and continues to serve.  Our focus on youth development extends well beyond just youth sports, swimming, and other exercise activities toward youth development in leadership skill development and training, youth in government, and a variety of areas often without involvement in exercise.  Likewise our direction for healthy living exceeds a 'gym' environment, rather one that is based upon health and wellness that includes education, food planning, and general fitness programs specific to an individuals' needs.  Lastly, social responsibility extends well beyond community-vested programs such as senior potluck or book club or Kid Zone to better serve our members (and nonmembers) with social needs within our surrounding communities.
 
Our challenge---TELL OUR STORY!  Our community utilizes the YMCA to meet their need(s) but Capital Region YMCA has not been aggressive in extending education, information, and communicating via the media and community resources.  As a cause-driven movement, the YMCA has many avenues to serve, and we shall rise up to that challenge given our 60 years of successes.  In the future the general public will know more about 'what we do and who we are' versus thinking of the YMCA as a local gym.  Our service elements and programs are solely drawn at the local level---so as the community has needs the YMCA shall move forward to meet those needs.
 
 
 
   
Description A membership with the Capital Region YMCA is a doorway to programs, volunteer opportunities and relationship building that sets the basis for a strong community.  The YMCA strives to engage members and strengthen relationships which are the basis of our organization through our programs.  We seek to take members from casual to connected to committed to the YMCA mission.  We provide programs for all ages and abilities and are committed to meeting the needs of our surrounding community.  Members can participate in various programs that provide a group support system or engage in more one one programs that are tailored for their needs.  We are a volunteer organization and encourage our members to volunteer in our vast array of leadership opportunities.  A YMCA membership gives access to all three membership and program branches for all-around health and wellness.  
Category Youth Development, General/Other Youth Development, General/Other
Population Served Families, Aging, Elderly, Senior Citizens, Children and Youth (0 - 19 years)
Program Success Monitored By In an effort to make sure we are serving our members the YMCA provides a survey for all programs to gain feedback from our membership.  These surveys are used to gauge what programs need to be changed by minimal amounts and those that no longer serve or population. 
Description The Y cultivates and nutures the potential of youth through our Youth Super Sports Programs which focuses as much attention on character development as it does on athletic skills.  The Y Youth Super Sports program served over 1900 youth in the Big Bend area in 2011.  The program helps raise the level of physical activity and fitness among our young people.  Our sports teams are fun, accessible, and convenient, low in cost and sensitive to the needs of children and parents and offered to all ability levels.  The volunteer aspect of this program is an example of community support as all coaches are volunteer parents.  The program helps youth develop character traits, learn new skills, build self esteem, make new friends and set and achieve individual and group goals. 
Category Recreation & Sports, General/Other Recreation & Sports, General/Other
Population Served Children and Youth (0 - 19 years), Families,
Program Success Monitored By
We provide four sport seasons:  
  1. Soccer
  2. Flag Football and Cheerleading
  3. Basketball and Cheerleading
  4. T-ball and Coach Pitch
At the end of each season all parents complete a program evaluation form.  This feedback is used by the Sports Director to make changes for the next season.
Description Swim lessons have been a foundational program for the national YMCA since the early 1900's.  The program helps to develop youth and adults self esteem and problem solving skills while teaching them a life saving skill.  The lessons are for Y members and non-members and in 2011 we provided lessons to just over 500 youth and adults.  
Category Recreation & Sports, General/Other Swimming
Population Served Children and Youth (0 - 19 years), Adults,
Program Success Monitored By All parents and adult participants are provided with an electronic program evaluation at the completion of their lessons.  This information is used by the Aquatics Director to make changes immediately or before the next season starts to provide the best experience for participants. 
Description
The Parkway Family YMCA  location provides Leaders Club for ages 13-18.  The Leaders Club offers opportunities for teens to learn invaluable leadership skills, participate in community service projects that bring value to the community and the YMCA.  
 
The Northwest YMCA offers a Youth In Government program which teaches teens first hand about our government and civics issues.  This program teaches a major Y focus of social responsibility as the teens learn how to take an active role in the democratic process.  They participate in debates, bill writing and election of their peers to office within the Youth In Government program.   
Category Civil Rights, Social Action & Advocacy, General/Other Civil Rights, Social Action & Advocacy, General/Other
Population Served Adolescents Only (13-19 years), ,
Program Success Monitored By The success of the program is measured by the program evaluation the students are presented with at the end of the semester.  
Description
Day Camp allows youth to explore making new friends with peers and adults, taking leadership within their group, and skill building through age appropriate activities.  In 2011 we served 296 campers in the Parkway Family Day Camp program which allowed these youth to be physically active, along with meeting the need of being surrounded by a diverse population.   
 
Category Recreation & Sports, General/Other Camping
Population Served Adolescents Only (13-19 years), Children Only (5 - 14 years),
Program Success Monitored By Program evaluations are provided to all participants and their parents at the completion of their summer session.  
Program Comments
CEO Statement/Executive Director/Board Comments
The Capital Region YMCA founders established a philosophy in 1952 that "no one shall be denied access based upon an inability to pay" which still remains today.  Those in financial need are served through scholarship funds which are contributions specifically identified to off-set the cost of delivering programs such as those noted within this tab.
 
Fundraising is all local based without benefit of State, Federal or National contributions; thus, the YMCA must rely upon our members and citizens within the community to help meet the financial needs of those we serve.    The YMCA is unique from other charity organizations in that our programs are broad based serving youth, adults, senior and family needs without regard to age, religion, ethnic background or ability to pay.
 
The long-range plan developed by the YMCA corporate governance board includes a strategic effort to bring programs and services through partnerships and collaborations with others (corporate, church, government, etc.) with or without ownership of land/buildings.  This appraoch has been defined as "Y Without Walls" so as to meet the community needs - where programs are needed.
 
The challenge for the YMCA remains to be a simple one in that in 60 years "the YMCA is the best kept secret in Tallahassee (and surrounding counties)".  No funds or contributions have been earmarked to advance our image or public recognition; rather, contributions and donations are focused upon those the Y serves.  With the economic conditions and charitable giving at a lower level, the Y has drawn our attention to social responsibility...as a cause driven movement.  Our future rests with education and information of all citizens who have a 'my Y story' to share and/or the results of our years of programming that has shown over the test of time that the Y truly is a charity that meets the needs of our community.
 
Collaboration and partnership with others will be the future for the YMCA, as resources remain limited and fundraising for all charity groups continues to fall short of needs.  The YMCA shall continue to build a stronger community through programs that are directed toward youth development, healthy living and social responsibility. 
 
In summary, over the past 60 years, Capital Region YMCA has not just made a promise, but in fact has delivered a lasting personal and social change within our surrounding counties.  We have been able to achieve this success solely through charitable donations and financial support from those who believe that by 'paying forward' our future generations will strengthen our community as a whole.   
Board Chair
Board Chair Hugh Tomlinson
Company Affiliation North Florida Financial Corp
Term Dec 2011 to Dec 2014
Email hugh@capitalregionymca.org
Board Co-Chair
Board CoChair Aaron Boyette
Company Affiliation P.S.B.I.
Term Jan 2012 to Jan 2015
Email aaronboyette@psbionline.com
Board Members
NameAffiliation
Aaron Boyette P.S.B.I.
Bryan Cureton Tallahassee Land Co.
Hayden Dempsey J.D.Greenberg Traurig LLC
Margaret Ferqueron PhDRetired
Loraine Head Capital Eurocars
Casanova Jackson Florida A&M University
Erwin Jackson Jackson Properties, Inc.
Kristen Krueger Assistant General Council
Steve Lohbeck Cadence Bank
Tracy Marple University Center Club
Tom Patterson Allstate
Mark Powell CenturyLink
Stephanie Smith At&T Public Affairs
Hugh Tomlinson North Florida Financial Corp.
Lori Wilkey Killearn Country Club
Board Demographics - Ethnicity
African American/Black 3
Asian American/Pacific Islander 0
Caucasian 12
Hispanic/Latino 0
Native American/American Indian 0
Board Demographics - Gender
Male 9
Female 6
Governance
Board Term Lengths 3
Board Term Limits 3
Board Meeting Attendance % 75%
Written Board Selection Criteria? No
Written Conflict of Interest Policy? Yes
Percentage Making Monetary Contributions 80%
Percentage Making In-Kind Contributions 60%
Constituency Includes Client Representation Yes
Number of Full Board Meetings Annually 10
Standing Committees
Board Development / Board Orientation
Communications / Promotion / Publicity / Public Relations
Development / Fund Development / Fund Raising / Grant Writing / Major Gifts
Executive
Finance
Strategic Planning / Strategic Direction
CEO Comments
The Board Development Committee evaluates each prospective candidate through a series of questions, informational review, application processing, and due diligence to insure that the strength of business and community candidates may better serve the organization's mission and future direction.  The candidates are interviewed by multiple committee members and Board Officers together with general session with the President/CEO. 
 
The candidate's credentials and application (after favorable recommendation by the Board Development Committee) are placed on the next available corporate board agenda for consideration.  An advance mailing of board agenda materials include candidate applications are forwarded to the full board for review PRIOR TO the meeting.  The Chairman recognizes the Board Development Committee's recommendations and entertains a motion and second followed by open  discussion on each applicant.  By formal vote, candidates are accepted for appointment pending criminal background check.  Upon successful passage/review, the new board member is informed and an orientation and briefing are scheduled with the President/CEO.   
 
The future challenges of the YMCA corporate board are toward 'what we do and who we are'.  For many years the YMCA fulfilled the role of a 'gym and swim' image, but in 2011 a cultural change on the corporate board composition and emphasis has been directed to that of a cause driven movement. 
 
Our future challenge is to elevate the public awareness of the important services that are extended so as to allow the YMCA to be the 'charity of choice' that is best positioned to serve all ages and interests of our community.  The board membership profiles likewise will be a part of moving the charity organization to one which is favorably recognized by many who over the past years have benefited from those services and encourage their commitment to support the future of our children and community. 
 
Change and future direction are two operative words which the YMCA corporate board has embraced and shall move the charity organization to that of a first class entity.  In doing so, potential board candidates and charitable givers from within the community will see value in their vestment to revitalize the organization to a new level of excellence.
Executive Director/CEO
Executive Director Ray Purvis
Term Start Nov 2012
Email rpurvis@capitalregionymca.org
Former CEOs
NameTerm
Peggy Conklin Oct 2004 - Nov 2009
Ken Franklin June 2010 - Nov 2012
Senior Staff
Title Vice President of Operations
Experience/Biography
Title Vice President of Business Administration
Experience/Biography
Staff
Full Time Staff 6
Part Time Staff 100
Volunteers 250
Contractors 0
Retention Rate 70%
Formal Evaluations
CEO Formal Evaluation Yes
CEO/Executive Formal Evaluation Frequency Annually
Senior Management Formal Evaluation Yes
Senior Management Formal Evaluation Frequency Annually
NonManagement Formal Evaluation Yes
Non Management Formal Evaluation Frequency Annually
CEO Comments
The value of a strong association management team rests with commitment and dedication to the mission of the organization.  The YMCA staff possess a unique quality in that each individual is versed and has accepted the mission to serve others, whether that's children, family or community.
 
Interestingly, Capital Region YMCA senior management team has experienced very low turnover.  While our business model is 'up side down' given the number of part-time staff versus full-time, the YMCA meets the needs in programs and outreach activities consistently year after year.
 
Challenges to continue to grow and retain membership within the organization while undergoing a revitalization to a cause driven movement will impact the staffing needs of the charity association.  Many full-time staff wear many hats (of responsibility) without fair market economic reward, solely because of funding limitations as a charity.  Thus, job titles and exhaustive job descriptions are not what makes the YMCA staff outstanding---rather, the success of the individuals and organization are based upon service and results.  These elements are the success of a comprehensive management team who's vision is placed on our three core elements:  youth development, healthy living, and social responsibility.  And, the YMCA employees represent and live that mission every day.
Plans & Policies
Organization has a Fundraising Plan? Under Development
Organization has a Strategic Plan? Under Development
Management Succession Plan? No
Organization Policy and Procedures Yes
Nondiscrimination Policy Yes
Whistleblower Policy No
Document Destruction Policy Yes
Directors and Officers Insurance Policy Yes
Fiscal Year
Fiscal Year Start Jan 01 2014
Fiscal Year End Dec 31 2014
Projected Revenue $2,031,582.00
Projected Expenses $2,005,750.00
Spending Policy N/A
Audit or In-House Financial Documents
Audit2012
Audit2011
Balance Sheet2010
P&L2010
IRS Letter of Dtermination
Detailed Financials
 
 
Revenue SourcesHelpThe financial analysis involves a comparison of the IRS Form 990 and the audit report (when available) and revenue sources may not sum to total based on reconciliation differences. Revenue from foundations and corporations may include individual contributions when not itemized separately.
Fiscal Year201220112010
Foundation and
Corporation Contributions
$0$0$0
Government Contributions$0$0$0
Federal$0$0$0
State$0$0$0
Local$0$0$0
Unspecified$0$0$0
Individual Contributions$100,826$109,330$352,779
$0$35,075$50,250
$447,975$473,323$525,949
Investment Income, Net of Losses$13$0$0
Membership Dues$1,306,994$1,264,481$1,360,184
Special Events$39,085$25,964$0
Revenue In-Kind$0$6,554$0
Other$16,626$866$22,428
Expense Allocation
Fiscal Year201220112010
Program Expense$1,822,849$1,833,337$2,108,806
Administration Expense$441,965$235,188$287,567
Fundraising Expense$5,341$0$0
Payments to Affiliates$0$0$0
Total Revenue/Total Expenses0.860.930.96
Program Expense/Total Expenses80%89%88%
Fundraising Expense/Contributed Revenue4%0%0%
Assets and Liabilities
Fiscal Year201220112010
Total Assets$1,603,235$1,792,466$1,718,612
Current Assets$78,323$14,861$2,150
Long-Term Liabilities$2,613,316$2,481,728$2,135,177
Current Liabilities$260,294$259,042$407,301
Total Net Assets($1,270,375)($948,304)($823,866)
Short Term Solvency
Fiscal Year201220112010
Current Ratio: Current Assets/Current Liabilities0.300.060.01
Long Term Solvency
Fiscal Year201220112010
Long-Term Liabilities/Total Assets163%138%124%
Capital Campaign
Currently in a Capital Campaign? No
Capital Campaign Anticipated in Next 5 Years? No
Organization Comments
The economy over the past years has resulted in lowered charitable donations at the local and national levels.  Charity organizations survive if and when the local community citizens have the financial ability to give.
 
Capital Region YMCA underwent financial and operational reconstruction during 2011 in an effort to resolve high interest rates on long term debt while retiring outstanding accounts payable.  Today, the asset to debt ratio is at a rate of 4 to 1 (excluding personal property values and tangible goods), and no long term capital improvements or legacy giving was received.
 
Cash flow for a charity is the most challenging element in financial management of any charity organization.  The YMCA does receive monthly membership dues and programming fees; however, given the philosophy 'no person shall be denied access based upon an inability to pay', this waiver of dues/fees is internally defined as 'scholarships' and 'dues waivers'.  The annual scholarships/dues waivers are reported in the annual IRS 990 filing and also the annual audit reflects these amounts as a footnote of community support.
 
Capital Region YMCA has not experienced the level of philanthropy and planned giving that many YMCA's across the country have experienced.  Legacy donors and community foundation givers often have no knowledge or information relative to the many programs and services which this local YMCA performs.  Thus, our challenge is to position the association as the 'charity of choice' and begin solicitation of large gifts and donations to help revitalize and grow the organization. 
 
Today and going forward, Capital Region YMCA has Capital Improvement needs to maintain, restore, and retrofit aging buildings/facilities which can only be achieved through contributions from those of means. Over the past 60 years Capital Region YMCA has not aggressively solicited charitable donations as many other charity groups within the community have done (year after year); however,  Capital Region YMCA has a historic performance that has proven sustainability and deserves attention from within our community and corporate partners to remain a viable charity.
 
   
Foundation Comments
  • Financial figures were taken from the Form 990's.
  • Contributions from foundations and corporations are included with total for individuals, as they are not separated in the financial statements or 990.
  • Top 3 funding sources are not reflected above as they are not indicated in the financial statements or 990.
Additional Documents
State Charitable Solicitations Permit
View
Nonprofit Capital Region Young Men's Christian Association, Inc.
Address 2001 Apalachee Pkwy
Tallahassee, FL 32301
Primary Phone 850 877-6151
Donate with a credit card http://capitalregionymca.org/giving/
CEO/Executive Director Ray Purvis
Board Chair Hugh Tomlinson
Board Chair Company Affiliation North Florida Financial Corp
Year of Incorporation 1957
Former Names
Tallahassee YMCA