Kids Incorporated of the Big Bend
2326 Centerville Rd
Tallahassee FL 32308-4318
Contact Information
Address 2326 Centerville Rd
Tallahassee, FL 32308
Telephone (850) 414-9800
Fax 850 414-9810
E-mail info@kidsincorporated.org
Web and Social Media
Donate Directly to this Organization http://www.kidsincorporated.org/give
Donate to this Orgs Endowment Fund at Community Foundation http://www.cfnf.org/index.cfm?p=ways-to-give
children & teacher reading together
At A Glance
Organization DBA
Kids Inc.
Organization's type of tax exempt status Exempt-Other
EIN Number 23-7411718
Year of Incorporation 1978
Financial Summary
 
 
Projected Revenue $4,543,509.00
Projected Expenses $4,543,509.00
Mission Statement
Supporting and educating families and young children through quality early learning, health and family services.  
Needs Statement
  • $852,173 is required to be raised in matching funds in order to draw down Early Head Start grant dollars. 
  • Diversifed revenue base by expanding individual annual donations, corporate contributions and unrestricted donations.
  • Volunteers to help in early learning centers in Madison & Jefferson Counties during weekday hours.
  • Diapers (sizes: 3, 4, and 5) for our Early Head Start centers (we use 123,000 diapers a year and this is a significant expense). 
  • Database volunteer to assist with data entry and database management.
Impact Statement

Past Year's Accomplishments:

  • Successfully implemented a new child assessment tool, Teaching Strategies GOLD (TSG) for child assessment, individualized planning, documentation and reporting at the beginning of our program year.  
  • Enhanced the levels of service by increasing the number of program options available to parents, to better meet the needs of working families and/or families in school.
  • Increased engagement in collaborative partnerships with community resources, to promote male involvement and nurture the male role.
  • 850 volunteers (as individuals and as part of groups) donated 27,059 hours of service.
  • Strengthened Head Teachers' coaching role by applying knowledge into practice through strength based coaching strategies and reflective practices, resulting in higher quality classroom teachers.  
  • Redesigned and enhanced agency web site to make it a community resource for issues relating to infants, toddlers and their families.
 The Top Goals for the Current Year Include:
  • Continue to enhance teacher training in Teaching Strategies Gold (TS Gold), an assessment tool designed to better measure a child's progress in meeting their age-appropriate development milestones.
  • Maintain quality of care and services despite federal budget cuts impacting program.  
  • Raise $852,173 in Non-Federal Share required matching funds (to be matched with Early Head Start funds).
  • Continue to expand male involvement participation in our program and in the lives of the children served.
  • Expand volunteer program to middle school aged children and to state employees.
Background Statement
Founded by Budd Bell, a community volunteer with a MSW degree, who saw a need for quality, affordable child care for university students so they could continue their education. Begun in the basement of a local church, Budd provided child care services for 25 children and their families. Over the years the program expanded and its name changed to Big Bend Community Coordinated Child Care (Big Bend 4C) and in 1990, Pamela Davis was hired as Executive Director of the organization, which by then operated several child care centers. 
 
In 1997, the organization's name was changed to Kids Incorporated of the Big Bend. In 1998, it was awarded an Early Head Start grant to serve at risk families in Jefferson and Madison Counties with children 0-3 and pregnant women. The organization contracted with the Dick Howser Center in Jefferson County to provide Early Head Start services, and in 1999 Clifford Brown Bright Beginnings Center was opened as an EHS center in Greenville, FL., serving 24 children. In 2003, the Bright Days Center opened in Madison, FL, serving 48 children and their families, and the Dick Howser Center announced it was closing their facility in 2003 & Kids Incorporated acquired it and renamed it the Jefferson County Early Head Start Center, serving 32 children. An EHS expansion grant was awarded Kids Incorporated to provide EHS services in Leon County and in 2004, Brandon's Place at Lincoln was converted to an infant/toddler facility, serving 32 children. In 2005, the Budd Bell Early Learning Center was opened in conjunction with the Boys & Girls Clubs new facility in Tallahassee and serves 40 children. 
 
In 2009, Kids Incorporated received stimulus funds to expand Leon County EHS services with an additional 60 children. The Parkway EHS Center opened and Budd Bell passed away in October, 2008 at the age of 94. In January, 2012, Budd was named to the Fl. Women's Hall of Fame. Current enrollment is 220 children and 42 prenatal women and their families.
    
Service Categories
Child Day Care
Family Services
Food Programs
Areas of Service
Areas Served
Areas
Jefferson
Leon
Madison
We serve eligible families who reside in Jefferson, Madison or Leon Counties.
Board Chair Statement
The Board of Directors has a solid record of commitment to Kids Incorporated and its mission. Many of our board members began their role through a "Beyond the Sandbox" Tour of one of the Early Head Start centers and learned first hand from the staff what the organization is all about. What impressed me the most was the commitment of the staff- from the leadership to the classroom teachers- and the individualized attention that our smallest, at-risk children and their families receive.
 
A parent (or a parent of a child who has transitioned out of the program) shares their experience, and as I heard a parent tell me how Kids Incorporated changed their life and that of their child's, it was easy to understand how effective this program is, as it makes a difference in families' lives each day.  Parents are able to work and/or go to school, knowing their child is receiving the best care possible. Family advocates work with the entire family- a unique aspect of the program which our board members find to be an integral part of the program. 
 
Another aspect the Board finds important is the role the community plays in this program. 890 volunteers gave of their time last year, providing more than 27,000 volunteer hours. Some work one-on-one with children who have special needs, others read to children in the classroom, hold diaper drives (our program uses 123,000 diapers each year!), preschool book drives, etc. 
 
Other board members donate their time in a variety of ways- helping with event planning, carrying out book drives, or recruiting volunteers. 
 
Board members each serve on a committee, and we meet monthly during the program year. In addition, we participate in and attend Kids Incorporated events, including Kidsfest, the Community Human Service Partnership (CHSP) grant application presentation, and others throughout the year.
 
There is a unique governance structure in that the parents at each of the 6 EHS centers, elect representatives to serve on the EHS Policy Council and  constitute a majority of members on the Policy Council, which also includes community members. The Chair of the Policy Council sits as a voting member of the Board of Directors. Therefore, when the Board discusses issues affecting the centers and policies impacting the families we serve, we have representation that reflects the parents' viewpoints. On major issues, the parent committees at each center are asked for their input, and this dialogue from the parents to the Board is critically important. As our founder, the late Budd Bell, used to say: children come to us with all the good and bad that families have to offer. Families are encouraged to participate, and their involvement is critical to the program.    
CEO Statement/Executive Director Statement
Kids Incorporated is the only organization in Leon, Madison and Jefferson Counties providing quality, comprehensive services to at-risk families with children ages 0-3 years of age.
 
Families are enrolled in the program on the basis of need, rather than on a first-come, first-served basis, thus ensuring that those most in need are served. A minimum of 10% of the children served have special needs. All children are assessed upon enrollment and several times throughout the year using Teaching Strategies Gold (TS Gold) & individual learning plans are developed for each child. Two additional assessments are done each year to measure a child's progress. Those needing occupational or speech therapy receive it in the center. Each classroom has a ratio of 1 teacher-to-4 children with 2 teachers and 8 children in a classroom. Foster grandparents and other volunteers work one-on-one with children. The extra attention helps a child reach its age-appropriate development milestones. Health screenings, dental screenings, and ensuring each child has a medical home, are all part of the comprehensive program. Each child receives two nutritional meals and a healthy snack daily.
 
Each child's outcomes are measured extensively, documented into a child's personal record, and reported to parents regularly. Program outcomes are reported monthly and reviewed by the organization's management team in monthly meetings to ensure that goals are being met. 
 
In short, the program is designed to help prepare each child transition to pre-k or Head Start, so they are ultimately able to enter school ready to learn.   
Description
Kids Incorporated's Early Head Start (EHS) Program provides quality, comprehensive services to at-risk families with children ages 6 weeks to 3 years and pregnant women in Leon, Jefferson & Madison counties at 6 EHS centers. All classrooms have a ratio of 1 teacher to 4 students, and all students are assessed 4 times each program year, to determine where they are in meeting their developmental milestones. Health, nutrition & disability services are provided; 10% of the children have special needs. 
 
Family advocates at each center work with family members & through our community partners, help families develop family and individual goal plans.  Because parents are a child's first & best teacher, family members are involved in all aspects of the EHS Program, and are encouraged to volunteer. They serve on parent committees and they have a specific role in program governance. Prenatal services are offered to pregnant women, and home visits are made within 2 weeks of delivery.
Budget $4,027,615.00
Category Education, General/Other Early Childhood Education
Population Served At-Risk Populations, Children and Youth (0 - 19 years), Families
Short Term Success
  • 100% of parents are able to access available community resources through existing community partnerships and/or referrals to other organizations
  • 100% of children in the program receive 2 meals and 1 snack during each program day, as approved by a nutritionist
  • 100% of all children are assessed 3 times a year, to determine individual curriculum designed to best meet their individual needs
  • 100% of all children will have a medical home
  • 100% of eligible children needing occupational, physical or speech therapy will receive these services at the center through a community partnership
  • 100% of parents receive family needs assessment to help them identify areas where additional resources may be needed, and they are provided the tools to access such resources
  • Family therapy counseling is available to participating families, and a licensed therapist observes in each classroom monthly to identify problems at an early stage.
Long term Success
  • 100% of children will attend EHS centers a min. of 85% of the days centers are open
  • 100% of children will exhibit progress towards age appropriate developmental domains (per 3 assessments/year)
  • 90% of families will have an adult member working or attending school
  • 100% of all family needs assessments completed, and an individual & family action plan developed
  • 100% of children are screened for possible health concerns
  • 100% of prenatal women are referred to medical, educational and ancillary services
  • 100% of prenatal clients deliver a healthy baby
  • All children who transition to Head Start or Pre-K will enter school ready to learn (100%).
Program Success Monitored By
  • Teaching Strategies Gold (TS Gold) is used 3 times a yr. for determining child's progress in meeting age-appropriate goals of each learning domain
  • Self-assessment tool is used in annual monitoring of each center, and its records.
  • Data is regularly entered into ChildPlus database by educational, health and family engagement staff, and monthly reports are printed and shared among management team.
  • EHS reports are submitted regularly to US Dept. of HHS Region IV office.
  • A tri-annual federal review of the EHS program is conducted by experts from across the country who follow the EHS review protocol.
  • Counselor notes, teachers' daily notes, health and family engagement staff maintain daily records on each child's activities and progress, which are shared with family members.
Examples of Program Success
Kids Incorporated's EHS program has consistently met or exceeded the established yearly outcome measurements since the program began. All of our federal reviews have resulted in positive results. Some of the children entering our program as Part C children (special needs) are able to transition out at age 3 without that designation, due to early intervention with comprehensive services and individualized attention. As one example: we had a family in the program whose world crashed around them due to dad being laid off and mom being hospitalized. Thanks to our family engagement and teaching staff, who worked with both parents during their difficult time, and provided extra attention for the child enrolled in the program, the family came through their difficult period stronger than before. As mom told us, "this program not only helped our child while her dad and I were experiencing our own struggles...this program saved our family!" 
Program Comments
CEO Statement/Executive Director/Board Comments
Challenges facing our organization include:
  • Federal budget cuts 
  • Improving children's health by increasing the number of Part C referrals in Madison County, increasing the number of children that are up-to-date with age appropriate well child check-ups & lab tests on a monthly basis, and ensuring staff is providing a healthy environment for children by practicing basic procedures relating to hygiene.
  • Improving child development through: increasing teachers' awareness of children's communication through verbal and visual cues, increasing school readiness materials and activities for science, fine motor, numeracy and measurement, and strengthening inter-connectivity of domains of early child development elements with child assessment activities, and outcomes as they relate to school readiness framework.
  • Strengthening family engagement activities, including engagement in collaborative partnerships with community resources to promote male involvement and nurture the male role, improve child attendance, and fully integrate the family engagement framework into our school readiness outcomes.
  • Expanding geographic representation on Board of Directors to include Madison County.
  • Promoting healthy lifestyle choices and reduce childhood obesity through nutrition and physical activity.
  • Increasing non-federal cash support (we are required to raise $852,173 this year in non-federal share match).
  • Developing and implementing equipment replacement plan to ensure continuity of services (i.e. appliances, computer hardware/software, classroom materials, etc.). 
Kids Incorporated has worked diligently to strengthen internal controls to improve accountability, reliability and transparency, and reporting requirements. We have worked hard over the past two years providing additional teacher training for our classroom teachers, and parents and visitors have noticed a significant visible improvement in classroom interaction, children's progress and teacher enthusiasm. We have a program that our Board, volunteers and staff can be extremely proud to be a part of. The families we serve have come to recognize the high quality of care provided to their children, and play an important role in that care. 

We annually monitor our program through an extensive self-assessment program. Every 3 years, we undergo a federal review of every aspect of our program, and have passed each of these with flying colors. We welcome anyone who would like to see our program first-hand through one of our  "Beyond the Sandbox" Tours, by contacting us to arrange a tour. 

 

Board Chair
Board Chair Ms. Kim Galban Countryman
Company Affiliation Big Bend Homeless Coalition
Term June 2014 to May 2016
Email kgalban70@gmail.com
Board Members
NameAffiliation
Darren Allen Moore Communications Group
Genae Crump Ph.D.Leon County Schools
Alexandria Currie Leadership Florida
Joshua DeSha Hancock Bank
Tor Friedman EsquireFriedman & Abrahamsen
Ms. Kim Galban-Countryman Southern Scholarship Foundation
Kelly To Giardina HCA Health Care
Saralyn Grass Children's Forum
Mr. Bart Gunter Rogers, Gunter, Vaughn Insurance
Ms. Perry Henry Do!design
Mrs. Andie Jerger retired elementary school teacher
Honorable Maggie Lewis-Butler Leon County School Board
Ms. Leila McClure FL. Dept. of Financial Services
Ms. Renee Muldoon Regions Bank
Patty Ball Thomas Ph.D.Florida A & M University
Karen Walker EsquireHolland & Knight
Ms. Leslie Warren EHS Policy Council Chairperson
Board Demographics - Ethnicity
African American/Black 5
Asian American/Pacific Islander 1
Caucasian 10
Hispanic/Latino 1
Native American/American Indian 0
Other 0 0
Board Demographics - Gender
Male 4
Female 13
Governance
Board Term Lengths 2
Board Term Limits 0
Board Meeting Attendance % 61%
Written Board Selection Criteria? No
Written Conflict of Interest Policy? Yes
Percentage Making Monetary Contributions 55%
Percentage Making In-Kind Contributions 100%
Constituency Includes Client Representation Yes
Number of Full Board Meetings Annually 8
Constituent Board Members
NameAffiliation
Ms. Claretta Domingos parent
Ms. Talethia Edwards Parent
Ms. Rebecca Gonzalez Parent
Mr. Ricardo Hall Parent
Ms. Tammy Hayes Parent
Ms. Adebayo Ibilaiye Parent
Ms. Angela Johnson Parent
Mr. James A. Ray Community Volunteer
Ms. Leslie Warren ChairpersonFlorida A & M University
Risk Management Provisions
Accident and Injury Coverage
Automobile Insurance and Umbrella or Excess Insurance
Blanket Personal Property
Commercial General Liability
Commercial General Liability and D and O and Umbrella or Excess and Automobile and Professional
Computer Equipment and Software
Corporal Punishment Liability
Crime Coverage
Day Care Center/Nursery School
Directors and Officers Policy
Disability Insurance
Educators Errors and Omission Liability
Employee Benefits Liability
Employee Dishonesty
Employment Practices Liability
Exhibit Liability
Extra Expense Insurance
General Property Coverage
General Property Coverage and Professional Liability
Improper Sexual Conduct/Sexual Abuse
Life Insurance
Medical Health Insurance
Professional Liability
Property in Transit and Off Premises
Special Event Liability
Umbrella or Excess Insurance
Workers Compensation and Employers' Liability
Workplace Violence
Standing Committees
Finance
Development / Fund Development / Fund Raising / Grant Writing / Major Gifts
Personnel
CEO Comments
Our Board of Directors and our Early Head Start Policy Council (the latter consists of a majority of clients) play a vital and active role in governance of our organization. The Board sets policies; the staff develops written procedures to carry out these policies and these are updated on a regular basis. All decisions impacting our Early Head Start Program begin with the Policy Council, and their viewpoints are taken into consideration by the Board of  Directors. 
 
The Board and Policy Council jointly attend a meeting annually, where they learn more about the programs we carry out through a "360", hands-on demonstration by our staff about each department's role in our program. 
 
Our Board actively participates in the organization's events, and act as advocates for the organization. Each Board meeting begins by sharing "Ambassador Moments", with each Board member sharing how they promoted the organization and its mission since the last meeting. 
 
The Board plays an integral role, as does the Policy Council, in our 3-year federal review, and meets with the review team to discuss their involvement and answer questions about their governance role. We are proud of the active role both the Policy Council and the Board of Directors play in the success of our organization. 
 
Note:  For FY 14-15, we have moved from 6 Board meetings a year to 9 meetings a year in order to continue to engage members and we have implemented a web-based link to our Board meetings so those who might otherwise be precluded from attending, may do so from their office.  We recently added 5 new Board members who have attended, at most, 2 Board meetings.  Board members are expected to make a personal & meaningful contribution during each year of service. 
Executive Director/CEO
Executive Director Ms. Pamela B. Davis
Term Start 1990
Email pdavis@kidsincorporated.org
CEO/Executive Director Current Compensation 106588
Experience
Improving the quality of a child's life, one child at a time, has been the philosophic outlook of Pam Davis for the past 31 years. She wholeheartedly believes in celebrating the successes of the families she serves, no matter how small. This viewpoint has been applied in the numerous local and state positions she has held since 1980 as a Dept. of Children & Families (DCF) Program Specialist and Contract Manager, Child Care Licensing supervisor, state administrator and bureau chief for DCF and for the past 23 years as Executive Director/CEO of Kids Incorporated of the Big Bend.
 
Pam's commitment toward development, implementation and improvement of high quality early learning programs is practiced on a daily basis through her vision and direction of 6 Early Head Start sites. It was Pam's vision that launched Kidsfest, a unique community-wide event celebrating family leisure and more recently, launched the conversion of our centers' playgrounds into natural playscapes, a creative approach of utilizing our national surroundings in conjunction with physical activity and cognition.
 
Pam is active in numerous Boards, locally and statewide, serving in a leadership position in most. She is a past member of the United Way of the Big Bend Board of Directors.  She is one of the founding members of the United Partners for Human Services organization and is a Class 20 graduate of Leadership Tallahassee. Most recently, she served on the Statewide Child Care Standards and Improvements Work Group, appointed by then-DCF Secretary George Sheldon. She currently serves on the Board of the Southern Scholarship Foundation.
 
A graduate of Florida State University, she earned her B.S. and M.S. Degrees in Early Childhood Education.
Former CEOs
NameTerm
Dave Soul - 1990
Senior Staff
Title Finance & Operations Director/CFO
Experience/Biography
Title Community Affairs Director
Experience/Biography
Staff
Full Time Staff 101
Part Time Staff 0
Volunteers 890
Contractors 0
Retention Rate 78%
Formal Evaluations
CEO Formal Evaluation Yes
CEO/Executive Formal Evaluation Frequency Annually
Senior Management Formal Evaluation Yes
Senior Management Formal Evaluation Frequency Annually
NonManagement Formal Evaluation Yes
Non Management Formal Evaluation Frequency Annually
CEO Comments
We recently updated all of our Human Resource policies and our Finance & Operations procedures. This will help us strengthen our internal controls. When I arrived at this organization's helm 23 years ago, it was facing a fiscal crisis, and we had to work very hard to re-establish fiscal integrity and funding. We have a very strong Board and Policy Council who both take their governance roles seriously and provide solid leadership. Our mission has changed over the years and today we strive to be an accountable, fiscally-responsible, and mission-driven organization serving families in our community. We set measurable goals and I am proud to say we meet and exceed these goals each year. Not only do the children transition from our Early Head Start Centers on track to enter school ready-to-learn, but their family members have been able to set and meet individual and family goal plans that will help sustain their financial independence in the future, and help them be the best parents they can be.
Plans & Policies
Organization has a Fundraising Plan? Yes
Organization has a Strategic Plan? Yes
Years Strategic Plan Considers 4
Date Strategic Plan Adopted June 2012
Management Succession Plan? Under Development
Organization Policy and Procedures Yes
Nondiscrimination Policy Yes
Whistleblower Policy Yes
Document Destruction Policy Yes
Directors and Officers Insurance Policy Yes
Collaborations
Kids Incorporated collaborates with various organizations for individual client referral, including: Children's Home Society's Early Steps program, Brehon, Healthy Start, Refuge House, Early Learning Coalition, County Health Depts., 2-1-1 Big Bend, Work Force Plus, DCF's Protective Services, Children's Medical Services, Capital Area Community Action Agency, United Way's BEST Project and others. 
 
We have interagency agreements with: Elder Care Services, Children's Home Society Early Steps program, Early Learning Coalition, FL. Dept. of Health, FSU College of Nursing, Big Bend Community Care, Leon Co. Public Healthy Unit, Capital Area Community Action Agency, Big Bend Homeless Coalition, Refuge House, Brehon, Whole Child and Workforce Plus.
 
We participate in coordinated community outreach efforts, including health fairs, children's forums, United Way's Downtown GetDowns, and others.
Awards
Awards
Award/RecognitionOrganizationYear
Non-Profit Organization of the YearGreater Tallahassee Chamber of Commerce2009
Fiscal Year
Fiscal Year Start June 01 2014
Fiscal Year End May 31 2015
Projected Revenue $4,543,509.00
Projected Expenses $4,543,509.00
Endowment Value $19,477.00
Spending Policy Income Only
Form 990s
9902013
9902012
9902011
IRS Letter of Dtermination
Detailed Financials
 
 
Revenue SourcesHelpThe financial analysis involves a comparison of the IRS Form 990 and the audit report (when available) and revenue sources may not sum to total based on reconciliation differences. Revenue from foundations and corporations may include individual contributions when not itemized separately.
Fiscal Year201320122011
Foundation and
Corporation Contributions
------
Government Contributions$3,873,987$3,761,250$4,371,588
Federal------
State------
Local------
Unspecified$3,873,987$3,761,250$4,371,588
Individual Contributions$128,628$164,694$47,286
------
$58,870$36,448$46,809
Investment Income, Net of Losses$2,125$55$7,030
Membership Dues------
Special Events------
Revenue In-Kind$624,578$596,985$578,714
Other$2,970$7,460$7,315
Expense Allocation
Fiscal Year201320122011
Program Expense$4,208,910$4,132,924$4,290,197
Administration Expense$467,670$477,531$584,883
Fundraising Expense$14,430$22,204$15,087
Payments to Affiliates------
Total Revenue/Total Expenses1.000.991.03
Program Expense/Total Expenses90%89%88%
Fundraising Expense/Contributed Revenue0%1%0%
Assets and Liabilities
Fiscal Year201320122011
Total Assets$2,726,361$2,609,978$2,591,776
Current Assets$352,911$272,806$135,811
Long-Term Liabilities$172,157$72,862$26,323
Current Liabilities$527,050$400,311$362,881
Total Net Assets$2,027,154$2,136,805$2,202,572
Short Term Solvency
Fiscal Year201320122011
Current Ratio: Current Assets/Current Liabilities0.670.680.37
Long Term Solvency
Fiscal Year201320122011
Long-Term Liabilities/Total Assets6%3%1%
Capital Campaign
Currently in a Capital Campaign? No
Capital Campaign Anticipated in Next 5 Years? No
Foundation Comments
  • Financial figures were taken from the audits.
  • Contributions from foundations and corporations are included with total for individuals, as they are not separated in the audit or 990.
  • Top 3 funding sources are not reflected above as they are not indicated in the audit or 990.
  • Has an Endowment at the Community Foundation.
Additional Documents
State Charitable Solicitations Permit
View
Nonprofit Kids Incorporated of the Big Bend
Address 2326 Centerville Rd
Tallahassee, FL 323084318
Primary Phone 850 414-9800
Donate with a credit card http://www.kidsincorporated.org/give
Donate to Endowment Fund at Community Foundation http://www.cfnf.org/index.cfm?p=ways-to-give
CEO/Executive Director Ms. Pamela B. Davis
Board Chair Ms. Kim Galban Countryman
Board Chair Company Affiliation Big Bend Homeless Coalition
Year of Incorporation 1978