Theatre Tallahassee
1861 Thomasville Rd
Tallahassee FL 32303
Contact Information
Address 1861 Thomasville Rd
Tallahassee, FL 32303
Telephone (850) 224-4597
Fax 850 224-4464
E-mail theresa@theatretallahassee.org
Web and Social Media
Donate Directly to this Organization http://theatretallahassee.org/support
Donate to this Orgs Endowment Fund at Community Foundation http://www.cfnf.org/index.cfm?p=ways-to-give
At A Glance
Organization DBA
Theatre Tallahassee
Tallahassee Little Theatre
Organization's type of tax exempt status Public Supported Charity
EIN Number 59-6140228
Year of Incorporation 1952
Financial Summary
 
 
Projected Revenue $320,000.00
Projected Expenses $364,000.00
Mission Statement

The mission of the Theatre Tallahassee is to create educational and inspiring theatrical productions for the community; produce quality performances; provide experience and growth for performers, directors, and designers; and maintain a central meeting place for the community.

Needs Statement

 

  •  $500,000 Capital Campaign for renovation of theatre.  This is the remaining amount to complete our $1,500,000 campaign.
  • Volunteers - Painters, builders, designers, sound and lighting techs, costumers, actors and ushers are always needed.
  • Truck - The theatre could use an old truck to transport building supplies, furniture and props.
  • Patrons - The theatre is always trying to reach new audience members.
  • Sponsors - Corporate sponsors help support production costs.  Show sponsors and program advertising is available.

 

Impact Statement

 

  • Theatre Tallahassee produces ten high-quality productions annually.
  • Theatre Tallahassee provides senior education through "The Acting Up Players", an acting group for adults over 50 who participate in classes, community outreach, and a matinee performance series. 
  • Theatre Tallahassee completed phase two and three of renovations in 2015, renovating the Coffeehouse Theatre, adding an administrative wing and expanding the dressing rooms.
  • Theatre Tallahassee hosts educational workshops, for children through adults, that will run throughout the year..

 

Background Statement
Theatre Tallahassee began as Tallahassee Little Theatre in 1949.  The theatre received a gift of 3.1 acres of land in 1957, and the original theatre facility was built in its current location in 1963.  The theatre was completely run by volunteers until 1960 when a full time director was hired.  The theatre now runs with two full time and three part time employees; who oversee the activities of over 200 volunteers a year.  
 
In 1992 the theatre expanded its building, adding on a 270 seat Mainstage auditiorium, lobby and greenroom space.  This allowed Theatre Tallahassee to expand its production schedule and to rent out the facility to other community organizations.  
 
Tallahassee Little Theatre changed its name in 2013 to Theatre Tallahassee, to better represent itself in the community.  A major capital campaign was started and the first phase of facility renovations took place, updating the Mainstage with new carpet, paint, seating, and audio system.  The Coffehouse Theatre space was completely remodeled in 2015 and seats 100 in the black box style theatre space.  The theatre now produces five Mainstage shows, three Coffeehouse shows and at least one special event each season. 
Service Categories
Theater
Areas of Service
Areas Served
Areas
Leon
Serving North Florida and the Big Bend area, including five counties and southern Georgia.
CEO Statement/Executive Director Statement Theatre Tallahassee welcomes the entire community to participate on stage or behind the scenes. Veteran performers often share the stage with novices and volunteers are needed in all areas of production from set and costume design to prop and stage crews. Contact us and join in the fun friendship and sense of community that takes pride in quality live theatre productions.
Description Theatre Tallahassee is a sixty-three year-old non-profit organization located in the heart of Tallahassee and it is the only community theatre in Tallahassee operating a permanent performance facility. With a mission to provide educational and inspiring theatrical experiences to the city of Tallahassee’s community, our goals are: to produce quality productions, to provide a professional experience for performers with opportunities for artistic growth for directors and designers, and to maintain a central meeting place for the community. The theatre produces at least five mainstage shows per year.
Budget $323,000.00
Category Arts, Culture & Humanities, General/Other
Population Served Adults, ,
Short Term Success Short term success of our season is identified by attendance.  This is a big indicator the the theatre is producing the types of shows the patrons want to see.  Volunteer numbers are also important.  Giving volunteers the opportunity to act, direct, design, create and participate and to provide an atmosphere in which they feel comfortable and welcome is important.
Long term Success The Mainstage Production season is the heart of the mission of Theatre Tallahassee.  Our main purpose is to provide a place and the opportunity for the community to participate and watch live theatre.  We guage attendance numbers and audience feedback to determine what types of shows to produce.  
Program Success Monitored By Attendance reports are reviewed to guage audience interest.  Surveys are also given to patrons and volunteers to receive their input on the types of shows desired and the quality of productions already performed.
Description The Acting Up Players are our in-house acting troupe of seniors who meet monthly and produce their own matinee series. All ages, young and old have opportunities to learn about and participate in live theatrical experiences.
Budget $10,000.00
Category Arts, Culture & Humanities, General/Other Theater
Population Served Aging, Elderly, Senior Citizens, ,
Program Success Monitored By Success is monitored by the members that re-join annually, as well as new members.  The members give feedback on special classes and overall group satisfaction.
Examples of Program Success The Acting Up Players average around 20 members per year.  The members have bi-weekly classes, do community outreach shows, and present the Matinee Series at the Theatre each year.
Program Comments
CEO Statement/Executive Director/Board Comments Formed in 1949 and incorporated in the State of Florida in 1952, Theatre Tallahassee has developed from a completely volunteer-managed space producing two to four shows per year to a professionally-managed institution that produces ten shows per season. The theatre offers educational opportunities with summer theatre camps for children ages 5-17, and houses The Acting Up Players, a group with over 100 senior citizens participating in classes, community outreach, and producing their own performance series. The facility is used by two other theater companies that do not have their own performance space and for community functions ranging from benefit performances for non-profits, dance recitals, religious services and youth group meetings. Theatre Tallahassee's audience and volunteer participation totals over 18,000 people each year. Another estimated 5,000 are reached through outreach and educational programs and other organizations utilizing the theatre facility.
Board Chair
Board Chair Kevin Doar
Company Affiliation State of Florida
Term May 2011 to Apr 2016
Email board@theatretallahassee.org
Board Co-Chair
Board CoChair Susan Stephens
Company Affiliation Hopping Green & Sams
Term May 2013 to Apr 2016
Email susans@hgslaw.com
Board Members
NameAffiliation
Lauren Bacon Earl Bacon Agency
Beth Blair Community Volunteer
Carol Daws Community Volunteer
Kevin Doar Florida Dept. of Transportation
Seann Frazier Parker Hudson Rainer & Dobbs
Dottie Lee Community Volunteer
Nate Myers Florida Department of Elder Affairs
Kevin Nickens Institute for Intergovernmental Research
Audra Peoples Salter Mitchell
Demetria Selmore Tallahassee Community College
Michael Stehlik Capital City Bank
Susan Stephens Hopping, Green and Sams
Ty Wold Cumulus Broadcasting
Board Demographics - Ethnicity
African American/Black 1
Asian American/Pacific Islander 0
Caucasian 12
Hispanic/Latino 0
Native American/American Indian 0
Other 0 0
Board Demographics - Gender
Male 6
Female 7
Governance
Board Term Lengths 2
Board Term Limits 3
Board Meeting Attendance % 87%
Written Board Selection Criteria? Under Development
Written Conflict of Interest Policy? Yes
Percentage Making Monetary Contributions 100%
Percentage Making In-Kind Contributions 90%
Constituency Includes Client Representation Yes
Number of Full Board Meetings Annually 6
Standing Committees
Capital Campaign
Executive
Finance
Strategic Planning / Strategic Direction
Fundraising
CEO Comments The Board of Trustees for Theatre Tallahassee is a self perpetuating board.  We strive for a diverse board that represents the theatre and the community and provides governance to ensure the theatre's stability.
Executive Director/CEO
Executive Director Theresa Davis
Term Start Oct 2011
Email theresa@theatretallahassee.org
Experience
Prior to becoming the Executive Director of Theatre Tallahassee, Mrs. Davis was the Finance Director at the Tallahassee Museum from 2005-2011.  Her responsibilities there were directing the Museum's accounting, insurance, personnel, retail, visitor services, and grant writing activities in support of policies, goals and objectives established by the Board.
 
From 1993-2000, Mrs. Davis worked for W.S. Badcock Corporation as an internal auditor.  
Senior Staff
Title Artistic Director
Experience/Biography

Brian has a background in membership and non-profits. He has been actively involved in community theater for many years, behind the scenes, directing, technical operations, on stage and serving on a board of directors. He has a degree in Business Communications with a minor in Broadcast Technology from Husson College in Bangor, ME.

Staff
Full Time Staff 3
Part Time Staff 2
Volunteers 300
Contractors 0
Retention Rate 100%
Formal Evaluations
CEO Formal Evaluation Yes
CEO/Executive Formal Evaluation Frequency Annually
Senior Management Formal Evaluation Yes
Senior Management Formal Evaluation Frequency Annually
NonManagement Formal Evaluation Yes
Non Management Formal Evaluation Frequency Annually
Plans & Policies
Organization has a Fundraising Plan? Under Development
Organization has a Strategic Plan? Yes
Years Strategic Plan Considers 5
Date Strategic Plan Adopted Sept 2011
Management Succession Plan? Under Development
Organization Policy and Procedures Yes
Nondiscrimination Policy Under Development
Whistleblower Policy No
Document Destruction Policy No
Directors and Officers Insurance Policy Yes
Affiliations
AffiliationYear
Americans for the Arts2006
Fiscal Year
Fiscal Year Start July 01 2014
Fiscal Year End June 30 2015
Projected Revenue $320,000.00
Projected Expenses $364,000.00
Endowment Value $57,000.00
Spending Policy Percentage
Percentage (if selected) 4%
Form 990s
9902014
9902013
9902012
Audit or In-House Financial Documents
Audit2014
Audit2013
Audit2012
Audit2011
IRS Letter of Dtermination
Detailed Financials
 
 
Revenue SourcesHelpThe financial analysis involves a comparison of the IRS Form 990 and the audit report (when available) and revenue sources may not sum to total based on reconciliation differences. Revenue from foundations and corporations may include individual contributions when not itemized separately.
Fiscal Year201420132012
Foundation and
Corporation Contributions
--$0$0
Government Contributions$48,803$43,648$34,867
Federal--$0$0
State--$0$0
Local--$0$0
Unspecified$48,803$43,648$34,867
Individual Contributions$125,149$48,053$597,217
--$0$0
$220,581$166,170$216,716
Investment Income, Net of Losses$833$18$0
Membership Dues--$0$0
Special Events$3,944$0$0
Revenue In-Kind--$0$0
Other--($3,826)$200
Expense Allocation
Fiscal Year201420132012
Program Expense$155,641$115,610$98,050
Administration Expense$285,622$211,997$185,274
Fundraising Expense$5,817$15,165$2,921
Payments to Affiliates--$0$0
Total Revenue/Total Expenses0.900.742.97
Program Expense/Total Expenses35%34%34%
Fundraising Expense/Contributed Revenue3%17%0%
Assets and Liabilities
Fiscal Year201420132012
Total Assets$886,970$927,242$995,873
Current Assets$225,252$441,870$33,326
Long-Term Liabilities--$0$14,658
Current Liabilities$78,529$80,829$52,227
Total Net Assets$808,441$846,413$928,988
Short Term Solvency
Fiscal Year201420132012
Current Ratio: Current Assets/Current Liabilities2.875.470.64
Long Term Solvency
Fiscal Year201420132012
Long-Term Liabilities/Total Assets0%0%1%
Capital Campaign
Currently in a Capital Campaign? Yes
Campaign Purpose Renovation of the Mainstage Auditorium, Coffeehouse "black box" space, relocation of lobby to renovated Magnolia Room, relocating administrative offices and expanding the dressing rooms.
Goal $500,000.00
Amount Raised To Date 600000 as of May 2015
Capital Campaign Anticipated in Next 5 Years? No
Organization Comments The operating budget is effected by the ongoing capital campaign.  Fundraising normally performed for programming is focused on the renovation campaign and therefore operating income is lower.  
Additional Documents
State Charitable Solicitations Permit
View
Nonprofit Theatre Tallahassee
Address 1861 Thomasville Rd
Tallahassee, FL 32303
Primary Phone 850 224-4597
Donate with a credit card http://theatretallahassee.org/support
Donate to Endowment Fund at Community Foundation http://www.cfnf.org/index.cfm?p=ways-to-give
CEO/Executive Director Theresa Davis
Board Chair Kevin Doar
Board Chair Company Affiliation State of Florida
Year of Incorporation 1952