Be the Solution, Inc.
1400 Village Square Blvd Ste 3-306
Tallahassee FL 32312
Contact Information
Address 1400 Village Square Blvd Ste 3-306
Tallahassee, FL 32312
Telephone (850) 545-2043
E-mail bethesolution.inc@gmail.com
Web and Social Media
Donate Directly to this Organization http://bethesolution.us/donate/
At A Glance
Organization DBA
Be The Solution, Inc.
BTS
Organization's type of tax exempt status Public Supported Charity
Name of supporting organization Be The Solution, Inc.
EIN Number 20-8492640
Year of Incorporation 2007
Financial Summary
 
 
Projected Revenue $250,000.00
Projected Expenses $300,000.00
Mission Statement
The mission of Be The Solution, Inc. is to educate Tallahassee area residents about the need for spay and neuter surgeries and to give financial assistance to residents who otherwise cannot afford the surgery cost to prevent pet overpopulation and ultimately euthanasia.
Needs Statement

*High level Volunteers needed: While BTS appreciates the High school students that help with our fundraising events, we are in need of  older, independent thinking volunteers who can lead certain program areas. These areas include: Outreach to lower income areas, Spay/Neuter education for elementary kids and up, Speakers to educate local civic clubs about BTS, and volunteers with Retail experience to help with The Fix Thrift Shop.

*Medical Funds for the most needy: As BTS reaches out to pet owners in low income areas, we have found clients who cannot afford basic medical care for their pet. For instance, some of our clients that have no transportation, and use our commuter service, also need funds to pay for the rabies vaccine, flea med, etc. 

*More Members in the Spay a Month Club where any donation amount given monthly allows BTS to extend its spay/neuter services with confidence. Please go to Bethesolution.us for more info. 


Impact Statement
Be The Solution, Inc.'s top accomplishments for the past year are:
increased number of surgeries completed, increased voucher distribution, continued efforts in our target zone, and started our first feral/community cat fund. In 2014, BTS completed 3,209 surgeries bringing our total surgeries completed to 11,653! This is the most surgeries completed in one year since we started our efforts. We are seeing a steady decline in shelter intakes and euthanasia rates due to more spay/neuters being performed. We have been out in the field and at our store location distributing vouchers. We have partnered with LCHS, City and County animal control officers, and TPD officers who are also distributing our vouchers in the field when they see there is a present need. In 2014 BTS implemented our second target zone project. We placed shelter intake data in a GIS mapping system to see where the most intakes are coming from in the Tallahassee area and established a target zone based on this data. We have learned from working with Pet Smart Charities and the ASPCA that targeting is the best way to tackle pet overpopulation. Also, we were able to start our first feral/community cat program due to a few large donors where we have been able to start spaying/neutering these cats for the first time. 
 
Be The Solution, Inc.'s goals for 2015 are:
  •  to complete 4,000 surgeries by completing 333 surgeries per month
  • to continue partnership work with other animal organizations, city and county animal control, and TPD 
  • to help increase the live release rate at our local shelter and decrease euthanasia
  • grow our transport program to help transport animals from homes to the vet when the pet owner does not have a means for transportation to take the pet themself 
  • to get more community involvement in the form of volunteers
Background Statement
Be The Solution, Inc. (BTS) was established in 2007 as a nonprofit organization and founded by Gerry Phipps. Gerry tried to foster animals and help them get adopted, but realized there simply are not enough homes for all of the animals that need adopting. She decided to go to the root of the problem and fix the animals from the start so there were no unwanted litters born in the first place. Funding for the nonprofit started with local individual donations. A voucher system was put in to place where a local resident could fill out an application, be given a voucher to take to a local participating vet who would perform the surgery for them for just a $5 co-pay, and bill BTS for the agreed upon discounted cost.
   
   At first the Leon County Humane Society helped distribute vouchers since BTS had no employees, just Gerry, the President and four board members. In 2009, BTS hired its first employee and then took over the voucher distribution program itself in 2010. An education program was also started since this is an integral part of motivating people to spay or neuter their animals. BTS also started holding small fundraising events and bringing in more funds to support more surgeries.
  
   In 2010, BTS held its first annual Tally Top Pet online pet photo contest which has raised over $40,000 for each of the three consecutive years now with 100% going towards spay/neuter surgeries. We also acquired a store in the Tallahassee Mall where we can meet with the public and distribute vouchers. A group of volunteers started a thrift store in this store location so now there is a volunteer run thrift store in this location too where all proceeds go to fund surgeries. All of these efforts have enabled us to perform more surgeries every year. However, we have to significantly increase the number of surgeries completed each year in our community to actually make an even bigger impact on pet overpopulation and decrease local shelter euthanasia rates. Our spay/neuter completion goals increase significantly every year.
 
   Be The Solution, Inc. currently has 15 participating veterinary hospitals in our area that have agreed to perform the surgeries at a discounted price. We appreciate our vets and could not reach our goals without their partnership in this effort. In 2011, BTS formed a community partnership through the ASPCA with the Leon County Animal Services Center (Shelter), Leon County Humane Society, City Animal Control, and Leon County Animal Control where we all work together for the same goal to increase the live release rate at our shelter. From 2007 through 2014 BTS has helped complete over 11,000 spay/neuter surgeries! 2015 promises to be our best year yet.
Service Categories
Animal Protection & Welfare
Areas of Service
Areas Served
Areas
Wakulla
Gadsden
Jefferson
Leon
BTS serves Tallahassee and the surrounding areas including Leon County, Monticello, Quincy, Crawfordville and Havana.
Board Chair Statement

   As the founder of Be The Solution, Inc.(BTS), I am grateful for the many successes we have achieved. The first success being how quickly our organization has grown. Be The Solution, Inc. was created to decrease the number of unwanted litters of puppies and kittens born, through education and financial assistance. We started in 2007 with billboards providing information about spay/neuter and how to get the procedure done at no cost. From there, we grew quickly as the need for financial help from the public was huge. and is reflected in the number of puppies and kittens Not Born. It is a number that is hard to measure and therefore hard to sell. In the non-profit world, this is a big challenge when seeking donations from the general public. It is difficult to compete with other animal organizations that help pets suffering here and now. It is hard for the average donor to make the choice between easing the suffering of a living pet, and preventing the suffering of 7 or 8 future pets. The focus of Be The Solution, Inc. is the future. We prevent animal suffering by reducing unwanted litters of pets that would otherwise end up in our Animal Shelter.

   Today, BTS finances an average of 2,800 surgeries annually, with plans to increase surgeries performed each year until a consistent decrease in shelter intakes is seen. Although our logo sports a dog and a cat, BTS has succeeded in helping people as well. Be The Solution, Inc. is able to assist Tallahassee area residents during these difficult economic times as the price of a spay/neuter surgery can climb to $500. Most people these days cannot afford those prices. So, Be The Solution, Inc. offers Spay/Neuter vouchers that either make the surgery free or charge only a $5, $30 or $40  co-pay.
 
   The BTS voucher program helps people responsibly afford their pets. Those who come to the BTS store in the Tallahassee Mall to get a voucher don't want to be irresponsible pet owners, but find it difficult to afford veterinary services and are very grateful for our help. Even though we have had many successes, the Community Partnership Grant with the ASPCA is the crown jewel. BTS is partnered with the City Animal Shelter (TLCASC), Leon County Animal Control, the ASPCA and the Leon County Humane Society in an effort to reduce Animal Shelter intakes, saving the practice of euthanasia for those pets that are un-adoptable for medical or behavioral reasons. Given the fact that BTS was chosen as one of the four local partners, I see the ASPCA Grant as a mark of success and a testament from the city and county that BTS is an organization that will make a lasting effect on our community. This lasting effect is called Prevention.

Gratefully Yours,

Gerry Phipps 
CEO Statement/Executive Director Statement Be The Solution, Inc. is the only animal organization in the Tallahassee area that focuses solely on giving financial assistance for the spay or neuter surgery. We don't limit our assistance to just Leon County. We help residents in Gadsden, Jefferson, and Wakulla too since we recognize that all of these unwanted area animals end up at the Leon County Shelter. Since we focus on this one aspect of animal well being, we feel that we can make the most impact. By channeling our efforts to the goal of fixing animals to prevent unwanted litters of puppies or kittens, we are not spreading ourselves or our funds too thin to make a difference. We don't simply sit back and wait for people to find us for help. We go out into the public to reach those people that would never otherwise have their pet fixed, but ultimately end up with unwanted litters.
Description
There are two components to this spay/neuter financial assistance program. First, there is the distribution component. Be The Solution, Inc. goes out into the public at various locations, including our thrift store and events, throughout the month to distribute spay or neuter vouchers. In these targeted locations, sometimes we have to discuss the need for surgery and educate people about the benefits of the surgery or they would not otherwise have it done.
The second component of this program is paying for the cost of the surgery. People take their voucher to a local participating vet clinic to have the surgery performed for free if in our target zone,  a $5 co-pay if they have one of our proof of low income requirements, or $30 co-pay for cats and $40 co-pay for dogs if they have no proof of low income. The client pays the co-pay to the vet at the time of service and BTS is invoiced for the remaining balance of the agreed upon discounted cost of surgery by the vet. 
Budget $250,000.00
Category Animal-Related, General/Other Pet-Related Financial & Commodities Assistance
Population Served Poor,Economically Disadvantaged,Indigent, Unemployed, Underemployed, Dislocated,
Short Term Success By the end of 2013, Be The Solution, Inc. will have completed 2,500 or more spay/neuter surgeries for the calendar year period and will have completed close to 8,000 surgeries since 2007.
Long term Success The ultimate change that will result from the spay or neuter financial assistance program will be to help reduce pet overpopulation and therefore, reduce our local animal shelter's euthanasia rate from the current 50% rate to an ideal 0% rate. This is far reaching into the future and will only happen with increased spay/neuter surgery completions each and every year until we hit that 0% euthanasia rate. 
Program Success Monitored By A comprehensive spreadsheet is kept that tracks every spay/neuter voucher distributed. The information includes the client's name, address, phone, email, the vet office assigned to, issue and expiration date for the voucher, the source of funding for the surgery, and the date surgery is completed once invoiced from the vet. This allows us to track the number of vouchers we are distributing on a monthly basis, how many vouchers are actually being redeemed in surgeries completed and billed by the vet, where the funding is coming from, and how much funds we have left. This gives us a completion ratio and number of surgeries completed, which is how we track success. Once the local animal shelter releases their stats every month, we know what the euthanasia rate is.
Examples of Program Success In 2010, Be The Solution, Inc. completed 741 surgeries, in 2011 completed 845 surgeries, in 2012 we completed 1,500 surgeries, and will have completed 2,500 to 3,000 by the end of 2013. We are distributing over 350 vouchers per month and completing over 200 surgeries per month at this point. Every month we are doing more and more. We had one lady tell us "Thank you so much for what you are doing. Now I don't have to choose between feeding my family and fixing my dog to not have any more puppies."
Program Comments
CEO Statement/Executive Director/Board Comments
   

It takes a Village...Need Volunteers for Target Zone outreach

In 2014, BTS was awarded a Petsmart Charity grant for $25,000.00 to be spent in a targeted area of Tallahassee whose border is defined by its high number of pet intakes to the Animal Service Center. In this Target Zone, areas in and around the Bond community (ADD LINK)BTS has experienced resistance to spay/neuter. While not all residents declined our help (which is free for those in the Target Zone) many locals will NOT have their pet spayed or neutered, with residents saying instead they are going to breed their pets.  Also, there appears to be a cultural belief that it is unfair to prevent an animal from reproducing. Be The Solution, Inc. has done the following: Put flyers on mailboxes with free coupons for Spay/Neuter to be redeemed at a local Vet office. Put up posters at local businesses advertising spay/neuter. Volunteers have walked the neighborhoods talking with local residents one on one. Set up tables to write Spay/Neuter vouchers at FAMU and local restaurants. Joined in on local celebrations at area community centers like Smith-Williams and the Walker-Ford Community Centers offering free spay/neuter vouchers and food donated by Sonnys BBQ. 

While BTS has worked hard to educate area residents about benefits of spay/neuter and create relationships with leaders in the Target Zone community who might influence the decisions made by those living in their neighborhoods, our efforts have been unsuccessful. Therefore, the Petsmart Charity organization has denied our request to extend their grant deadline to August 2015. For the first time since we’ve started, Be The Solution, Inc. had to give back unused grant money, giving Petsmart Charities back $xxxxx of the original $25,000.00 grant. 

Be The Solution, Inc has asked for help from other animal organizations such as: Animal Shelter Foundation (ASF), the Leon County Humane Society (LCHS) and The Leon Community Animal Service Center. Both ASF and LCHS said that they did not have the volunteers or board members who could volunteer their time to help outreach to these communities. The Animal Service Center went on an Outreach Day with BTS, which was the best day that BTS had ever had in the Target Zone, writing 7 vouchers and making many new connections in the community. Sadly though, ASC Animal Control informed BTS the next month that they felt it was not worth their time or effort. 

Outreach to the Target zone should be approached as a community project, as not one organization has enough resources to cover all needs found in the zone. It is important to continue work in the Target Zone as a large number of shelter pet intakes come from the Target Zone. Most of these pets coming from the target zone are bully breed dogs and community cats, the pets most at risk for euthanasia at the shelter. The low income areas of the Bond community present multiple layers of problems in reaching residents, starting with basic trust of someone coming from the outside in to their community,  to finding problems that our current grant does not cover. If we as a community can create solid relationships with Target Zone residents and leaders in that area, we can reduce shelter pet intakes by preventing unwanted litters, help residents vaccinate their pets and in general, solve problems before they lead to surrendering pets to the animal shelter.  

Board Chair
Board Chair Mrs. Geraldine Phipps
Company Affiliation none
Term Dec 2013 to Dec 2016
Email gavl@comcast.net
Board Members
NameAffiliation
Mrs. Sarah Butters Holland & Knight Law Firm
Mrs. Ann Camp Community Volunteer
Matt Lambert Community Volunteer
Robert McNeely Community Volunteer
Mrs. Geraldine Littlefield Phipps Community Volunteer
Mr. Tim Phipps Community Volunteer
Lucki Rivest Community Volunteer
Lyndsey Steele Community Volunteer
Board Demographics - Ethnicity
African American/Black 0
Asian American/Pacific Islander 0
Caucasian 8
Hispanic/Latino 0
Native American/American Indian 0
Other 0 0
Board Demographics - Gender
Male 3
Female 5
Unspecified 0
Governance
Board Term Lengths 3
Board Term Limits 2
Board Meeting Attendance % 91%
Written Board Selection Criteria? Under Development
Written Conflict of Interest Policy? Yes
Percentage Making Monetary Contributions 100%
Percentage Making In-Kind Contributions 100%
Constituency Includes Client Representation Yes
Number of Full Board Meetings Annually 12
CEO Comments

Be The Solution, Inc. does not have a paid Executive Director at this time. The current Board President, Gerry phipps performs the duties for which an Executive Director would be responsible. It is our hope, that with continued success and continued donations,  one day BTS will be able to afford a paid Executive Director. 

Executive Director/CEO
Executive Director Gerry Phipps
Term Start 2007
Email gavl@comcast.net
CEO/Executive Director Current Compensation 0
Staff
Full Time Staff 0
Part Time Staff 6
Volunteers 40
Contractors 0
Retention Rate 100%
Formal Evaluations
CEO Formal Evaluation N/A
CEO/Executive Formal Evaluation Frequency Annually
Senior Management Formal Evaluation No
Senior Management Formal Evaluation Frequency N/A
NonManagement Formal Evaluation N/A
Non Management Formal Evaluation Frequency N/A
Plans & Policies
Organization has a Fundraising Plan? Under Development
Organization has a Strategic Plan? Under Development
Years Strategic Plan Considers 5
Date Strategic Plan Adopted Feb 2013
Management Succession Plan? No
Organization Policy and Procedures Under Development
Nondiscrimination Policy No
Whistleblower Policy No
Document Destruction Policy No
Directors and Officers Insurance Policy Yes
Collaborations
Not applicable.
Fiscal Year
Fiscal Year Start June 01 2014
Fiscal Year End May 31 2015
Projected Revenue $250,000.00
Projected Expenses $300,000.00
Spending Policy Income Only
Percentage (if selected) 90%
Form 990s
9902014
Revised 990EZ2013
990EZ2012
IRS Letter of Dtermination
Detailed Financials
 
 
Expense Allocation
Fiscal Year201420132012
Program Expense$249,908$195,081--
Administration Expense$17,305$35,941$71,980
Fundraising Expense$17,809--$10,149
Payments to Affiliates------
Total Revenue/Total Expenses1.120.622.07
Program Expense/Total Expenses88%84%0%
Fundraising Expense/Contributed Revenue6%0%6%
Assets and Liabilities
Fiscal Year201420132012
Total Assets$51,090$17,213$105,449
Current Assets$41,176$15,200$102,887
Long-Term Liabilities$0$0$0
Current Liabilities$0$0$0
Total Net Assets$51,090$17,213$105,449
Short Term Solvency
Fiscal Year201420132012
Current Ratio: Current Assets/Current Liabilities------
Long Term Solvency
Fiscal Year201420132012
Long-Term Liabilities/Total Assets0%0%0%
Capital Campaign
Currently in a Capital Campaign? No
Campaign Purpose not applicable
Capital Campaign Anticipated in Next 5 Years? Yes
Organization Comments The biggest financial challenge that Be The Solution, Inc. faces is raising enough funds to complete more spay and neuter surgeries. We have an established relationship now with 17 area vets that are willing to perform these surgeries for a much discounted rate for our clients. Ultimately, this means that we can perform as many surgeries as we can raise money to fund. Our voucher program is established to such a point that we can get as many surgeries performed as we have the funds to pay for. The more surgeries we can get completed, the faster we will see a decrease in intakes at our local shelter, a decrease in the suffering these unwanted litters endure, and a decrease in tax payer dollars being spent on taking care of the large number of intakes to our local shelter.
Foundation Comments
  • Financial figures were taken from the 990EZs
  • Contributions from foundations, corporations, governments and indirect support are included with the total for Individuals as they are not separated out in a 990EZ
  • Top 3 Funding Sources are not reflected above as they are not indicated in a 990EZ
Additional Documents
State Charitable Solicitations Permit
View
Nonprofit Be the Solution, Inc.
Address 1400 Village Square Blvd Ste 3-306
Tallahassee, FL 32312
Primary Phone 850 545-2043
Donate with a credit card http://bethesolution.us/donate/
CEO/Executive Director Gerry Phipps
Board Chair Mrs. Geraldine Phipps
Board Chair Company Affiliation none
Year of Incorporation 2007